Vol.10-01   1.5.10

And We're Off!

As we begin a new year this week's Bulletin is devoted to getting us all off to a good start. Basic information, reminders and a new System-wide campaign to get the word out about services are all included this week:

MHLS Announcements
The "Member Information Packet" is now available online and includes:
MHLS Information:
- MHLS Staff Contacts
- MHLS Board of Trustees Roster (2010)
- 2010 Fee Schedule
- MHLS 2010 Incentive Program
- MHLS Holiday Closings
- MHLS Delivery Schedule
Member Library Information:
- Member Libraries by County
- Member Libraries' Phone Numbers, Fax Numbers, Email Addresses and Web Sites - at-a-glance
- Member Libraries Listed by Library Type
- MHLS Libraries Listed by Legislator
- MHLS Correctional Facility Libraries
- Member Library Directory
-"Quick List" of Member Library's Open Hours
Access all of the above information at http://midhudson.org/contacts/10packet.htm. Print copies of the packet are available for $10. Please use Action Memo #09-11 to order by January 8th.

The 2010 MHLS Incentive Program: The incentive program is designed to use Mid-Hudson Library System funds to build better libraries. It is not to be considered ongoing budget support and is reviewed annually for changes as needed. Program Goals:
- Encourage all library staff and trustees to participate in and have access to system activities.
- Support continuing education and professional development for all library staff and trustees
- Support usage by the community
Program Summary:
1. Mileage Reimbursement for library staff for all MHLS meetings and workshops
2. NYLA Conference Grant
2a. Youth Services Section Conference Grant
3. National Conference Grant
4. Overuse Recognition
5. Director Meeting Reimbursement for Director Association and Advisory Committee meetings (Libraries with 3 FTE or less only)
6. MLS Course Scholarship
7. Trustee Workshop Reimbursement
8. County Group Annual Meeting Support
Explanations about each of the above items and changes for 2010 are included with this week's Bulletin and listed online at http://midhudson.org/contacts/2010/2010incentive.pdf Claim forms are available online at http://midhudson.org/mhls/incentive/main.htm
Claim Form Due Dates: before March 15; before July 15; before November 15. Questions? Contact Doris at x210 or dformby@midhudson.org.

2010 Directors Association (DA):
2010 Steering Committee Members:

- Columbia County: Jeanne Bogino, New Lebanon '10
- Dutchess County: Steven Cook, Rhinebeck '10
- Greene County: Tracy Priest, Palenville '10
- Putnam County: Pat Kaufman, Mahopac '12
- Ulster County: Julie Dempsey, Highland '12 - Chair

2010 DA Meeting Dates:
- Wednesday, January 6 (snow date 1/7)
- Thursday, February 4 (snow date 2/5)
- Wednesday, March 3 (to be confirmed at the 1.6 DA meeting)
- Wednesday, April 7
- Monday, May 3
- Friday, June 4
- Thursday, July 8
- Monday, August 2 (if needed)
- Thursday, September 2
- Wednesday, October 6
- Tuesday, November 9 (snowdate11/12)
- Friday, December 3

2010 Advisory Committee Meeting Dates:
Resource Sharing Advisory Committee:
- Thursday, January 14 (snow date 1/15)
- Wednesday, March 17 (snow date 3/18)
- Tuesday, May 18
- Wednesday, August 18
- Friday, November 19

Marketing & Programs Advisory Committee:
- Wednesday, February 24 (snow date 2/25)
- Thursday, May 20
- Tuesday, September 21
- Friday, December 10

Central Library / Collection Development Advisory
- Monday, February 22 (snow date 2/26)
- Tuesday, April 20
- Wednesday, June 16
- Wednesday, August 4
- Thursday, October 21

Continuing Education / Professional Development Advisory Committee:
- Friday, April 23
- Thursday, September 16

To learn more about the Directors Association and the Advisory Committee structure visit http://midhudson.org/mhls/committee/main.htm

2010 System Tour Dates:
Tuesday, April 27 & Wednesday, September 29
Each tour runs from 10:00am - 12:30pm beginning in the MHLS Auditorium. For more information and to register go to http://calendar.midhudson.org/

Rebekkah Smith Aldrich will start 2010 with a new title at MHLS as the Coordinator for Library Growth & Sustainability. While Rebekkah's job duties are not changing with this new title, it does reflect how her position has morphed since 2000 when she became the Coordinator of Member Information. Rebekkah works to help develop methods of improving libraries in the areas of management, governance, funding, marketing and facilities. Rebekkah produces centralized products to communicate with directors, staff, trustees, Friends, legislators and the press. She is the editor/author of the weekly System newsletter (the Bulletin); the editor/co-author of the quarterly trustee publication (Across the Board); and an editor of the System web site, midhudson.org, in the areas of Administration & Management, Programming, Funding, Marketing, Advocacy and the Trustee Resources Section. Rebekkah recently authored the Handbook for New Library Directors in New York State. She routinely consults with member library directors, staff, trustees and Friends on needed topics (such as sustainable funding, long-range planning, policies, publicity, starting/revitalizing a Friends Group, space planning, construction projects, and fundraising) and presents and facilitates workshops and users groups throughout the year. Rebekkah can be reached at 845.471.6060 x239 or rsmith@midhudson.org.

MHLS Libraries
MHLS welcomes Erica Freudenberger as the new director for the Staatsburg Library. Many of you may know Erica from her work on the MHLS Health Information Project [http://hip.midhudson.org].

Professional Development
The 2010 calendar is already filling up with great professional development and continuing education opportunities. Here are just a few of the upcoming offerings from MHLS: Annual Report Workshop for New Directors, Holds (Millennium) Training, Greening Your Library, Using Web 2.0 to Build your Base, Teen Outreach Roundtable, Children's Services Roundtable, Friends Support Group (1st meeting of the year will focus on book sales), Performers' Showcase, Roundtable for New Directors, Small Libraries Roundtable, Adult Programmers User's Group.

Dates to save:
- Spring Conference of the Youth Services Section of the New York Library Association (NYLA) @Albany: April 9th
- Empire State Book Festival @Albany: April 10th
-"Grow Your Library, Grow Yourself" the Spring Conference of the Public Library Section of NYLA @Ithaca: April 30th
- Trustee Institute of the New York State Association of Library Boards (NYSALB) @Long Island: April 30 - May 1.
- Hudson Children's Book Festival: May 1st
- National Library Advocacy Day @Washington D.C.: June 29th
- Fall Into Books Conference: October 21st
- NYLA Conference @Saratoga Springs: November 3-6

Resource Sharing & Millennium
For all Staff who work with Millennium: Now is a great time to review the MHLS Resource Sharing Standards approved by the Director's Association. These are the rules that all 66 member libraries agree on to facilitate the amazing network that includes 66 libraries, 2.5 million items, the Millennium automated circulation software, the holds system, delivery system, etc. The standards are available at http://midhudson.org then Millennium & Resource Sharing or get there directly at http://midhudson.org/resource/general/rsstandards.htm

Marketing, Advocacy & Funding
This month launches the 2010 Word-of-Mouth-Marketing Experiment from the MHLS Marketing & Program Advisory Committee. The idea is that each month libraries focus on "selling" one product/service/idea to patrons System-wide to increase the impact of the message. January is for promoting Hudson Valley Reads. February is for Library Lovers Month/MHLS Advocacy Message. March will be Downloadable Audio Books. The full schedule is included in a memo every library director is receiving in today's delivery. Each month MHLS will provide:
- A 30-Second Training, sent via email, for staff on that month's product;
- a brief article that can be used in a library's newsletter;
- a generic press release;
- 8 ½ x 11 table top poster with talking points on the backside for staff; and
- bookmarks or wallet sized take away cards to help staff promote the item of the month.
We hope your library will participate in this "experiment." Statistics show that usage of our electronic resources go up when front line staff are comfortable with the product and comfortable speaking about them and highlighting them to patrons. Let's help our patrons get their money's worth!

Marketing & Program Planning: Enclosed with this week's Bulletin is a print version of the 2010 MHLS Calendar as it stands today (It is also available on our home page for the next few weeks as a downloadable MS Word document). Incorporated into each month of the calendar is a box with the header: "Marketing & Program Planning" and beneath that is listed the System Wide Word-of-Mouth Marketing priority for that month and a few ideas to plan programming around. For example:

System-Wide Word-of-Mouth Marketing Priority for this month: Hudson Valley Reads through the Online Library Catalog

Program & Event Opportunities:
- Beat Cabin Fever @the library
- Martin Luther King, Jr. Day
- Seasonal: Winter

Job Openings
Director: The Red Hook Public Library is seeking a creative, energetic, collaborative, team-oriented leader to fill the Director's position. The library has a well-trained staff, an active and supportive Friends group, and a public eager for the library to become the center of our community. Skills and Abilities: Strategic planning, goal setting and evaluation; Budget preparation, presentation and management; Grant writing and project management; Supervision of professional and paraprofessional staff; Collection Development; Outreach and Programming; Strong technology skills including the use of Web 2.0 applications. Education and Experience: A Master's degree in library science from an ALA accredited graduate program; a minimum of 2 years of progressively responsible professional experience in a public library; Experience working with Friends' groups; Track record of success coordinating volunteer programs. Interested candidates should send a resume, letter of interest and three professional references to: Don O'Shea, Trustee: rhltrustee@frontiernet.net. Applications will be accepted until January 30, 2010. The anticipated start date is March 2010. Anticipated Civil Service position. Candidate must have passed eligibility requirements for Civil Service within a year of offer. Salary commensurate with experience and eligibility. Serious inquiries only please.

Part-time, permanent Clerk position. Must like working with public, have computer skills, flexible, and general office experience. High school or GED diploma minimum. 11+ hours/week (Fridays 12:30-6 and Saturdays 9:30-3pm; possibly more). Pay-DOE. Send your resume to John Georghiou, Library Director, by fax 845.883.7295, snail mail: Plattekill Public Library, 2047 State Route 32, Modena, NY 12548, or email to plattekill@optonline.net.

Part time Collection Development Librarian: The Newburgh Free Library is seeking an enthusiastic, creative, service-oriented librarian for a 17.5 hour part time collection development position. Responsibilities for this position include selection of assigned areas in popular reading and media, assistance with readers' advisory, and reference desk duty. Experience with book discussions, blogs, and readers advisory service is preferred. Work is performed under the supervision of the Head of Collection Development. Some evening and weekend hours required. Interested candidates should submit a letter of interest and a completed application, no later than January 8, 2010 by 4:00pm to: Mr. Michael McLymore, Executive Director of Human Resources, 124 Grand St., Newburgh, NY 12550. Please include the posting number 121109-023 on all correspondence. For more information, please contact Sheryl Augustine at 845.563.3613.

MHLS recommends that the minimum starting salary of a full or part-time librarian with an MLS degree be at least equal to that of a teacher with a master's degree in the same community.

Member Libraries are welcome to submit items of interest and job openings to the MHLS Bulletin: bulletin@midhudson.org. The MHLS Bulletin is available on line at http://midhudson.org/bulletins/main.htm.