Vol.10-02   1.12.10

Display & Exhibits Workshop

Display & Exhibit Design @ Your Library
Learn Retail Merchandising Secrets from a Former "Insider":
Presented by Christina Ryan-Linder, Youth Services & Community Connections Coordinator with Rebekkah Smith Aldrich, Coordinator for Library Growth & Sustainability.

This workshop is for anyone creating displays and exhibits in the library or has an interest communicating an inviting visual message to the library patron to market the library, its collection and programs. This workshop will offer creative ideas to help enhance the library setting while keeping budgets and staff constraints in mind.

The workshop will cover:
- Basic techniques, including solutions for small spaces
- Ways to encourage your patrons to "shop"
- Creative ideas on a shoestring budget

Thursday February 11, 2010 (snow date 2.12.10)
10:00am - 12:00pm
MHLS Auditorium
(105 Market St., Poughkeepsie)

Register online at http://calendar.midhudson.org

Christina Ryan-Linder, the MHLS Youth Services & Community Connections Coordinator, has a background in Marketing & Retail Merchandising having studied at the Fashion Institute of Technology. Christina worked as a Visual Coordinator & Director for retail giants Lord & Taylor, Gap and Sears for more than 15 years. Christina also taught eight semesters of Marketing & Display at Marist College and four semesters of Display & Exhibit Design at Laboratory Institute of Merchandising.

MHLS Announcements
MHLS will be closed Monday, January 18th. There will be deliveries.

MHLS Libraries
Congratulations to five MHLS member libraries who have been named "Star Libraries" in the "Library Journal Index of Public Library Service":
- Julia L. Butterfield Library of Cold Spring (4 stars)
- Sarah Hull Hallock Library of Milton (3 stars)
- Philmont Public Library (4 stars)
- Tivoli Free Library (3 stars)
- Windham Public Library (3 stars)
The LJ Index recognizes libraries based on the level of service they provide. It is based on 2007 data reported by local libraries to the State Library and compiled by the Institute of Museum and Library Services (IMLS). "This is an index of public library service output only and as such is determined equally by four related per capita output indicators: visits, circulation, program attendance, and public Internet computer use." The top libraries are organized into star tiers, much like the Michelin guide, for example, with five, four or three stars. Read more about the Index at http://www.libraryjournal.com/article/CA6629180.html

No More Fines: The Julia L. Butterfield Library in Cold Spring will no longer charge fines for items that are returned late. "I simply don't see a need to charge fines in our community," says Library Director Gillian Thorpe. "The majority of our patrons understand that the Library items belong to the whole community and they return borrowed materials quickly," she adds. Thorpe explains that the Library's goal is to share information and resources, not to punish the users. "We hope this simple change will make a difference to our patrons," she says. There will be a "guilt jar" on the front desk for those who choose to contribute something to the Library and any lost or broken items will still be billed for replacement value.


Resource Sharing & Millennium
Millennium Patron Entry News from the January 2010 Directors Association Meeting:

- VIP Patrons Notation: The directors have approved new standards for entering VIP patrons. The Resource Sharing Standards Document has been updated to reflect these changes. Offering VIP status is the prerogative of the assigning library if that patron is a current staff member, volunteer or trustee in good standing. VIP status must be explained in a note. If you observe an abuse of the VIP status, notify the director or supervisor. Staff should begin adding documentation to new VIP patron notes fields and plan to add a note of explanation to current VIP patrons

- A new Patron Type (Ptype) has been added to the Millennium patron entry options for that field. Ptype "6-Homebound and Extension services" has the same properties as Ptype "4-VIP", no daily fines will accrue. Staff can use the notes field to document further the use of this Ptype.

Laurie Shedrick, MHLS Automated Systems Manager, always has a busy New Year as she crunches the end of the year Millennium stats for libraries. Directors can look forward to receiving their library's 2009 holdings and circulation statistics compiled to match the annual report question numbers thanks to her work over the holiday. Related to Laurie's work on the statistics:

- LYTD Stat "0": The process that moves the accumulated yearly circulation statistics (YTD) in the Millennium item record to Last Year to Date (LYTD) went badly this year. Attempts were made during and after the process to correct it, but the end result is that the totals in LYTD will be 0 for nearly all records. This doesn't mean that circulation statistics in Web Management Reports are gone, they are fine, and are not culled from data in the individual record. Libraries will also have accurate counts in the Total Circ field. If the last circulation was in 2009, that information will still display in the last out date field. Contact Laurie @x221 or lshedrick@midhudson.org if you have questions.

- Mandatory Data Entry Training Pays Off! As Laurie has pulled the 2009 Millennium statistics she reports that it was evident that participation in the 2008 mandatory data entry training was beneficial. The errors in the two fields used to pull our collection statistics, location and annual report, were just about error free. Great job everyone!

Professional Development
The Public Library Section of NYLA is pleased to announce that registration has opened for the Grow Your Library, Grow Yourself Spring Conference happening in Ithaca, NY on April 30th. Details are available at http://www.nyla.org/pls. There is a discounted registration rate if you register by March 15. Session topics include:
- Community Collaborations
- Digitization: New York Heritage
- Evaluation Decision Making System
- Stimulated!: Habits to Spark Your Creative Genius at Work
- Dealing With Difficult People
- Libraries to the Rescue: Assisting Patrons With Job Searching
- Mindfulness-Based Stress Reduction

Dutchess County Genealogical Society:
Members Sharing with Members" is the topic of the January meeting of the Dutchess County Genealogical Society. The meeting will be an informal, open forum where attendees can discuss their research problems and see if others have suggestions to help them. Attendees are also invited to share research breakthroughs and tell how they made them. Members are invited to bring along their favorite genealogical book and discuss why it is important to them. The meeting will be held at 7:30pm, Tuesday, January 19th, at the Church of Jesus Christ of Latter Day Saints on Spackenkill Road in Poughkeepsie. The meeting is open to the public. If Spackenkill Schools are closed because of weather, the meeting will be canceled.

Marketing, Advocacy & Funding
National Library Week (NLW) is right around the corner: April 11-17. The 2010 theme is "Communities Thrive @your library" Neil Gaiman, the winner of the 2009 Newbery Award for The Graveyard Book, is this year's Honorary Chair of NLW. Visit http://www.ala.org/nlw for more information. The Tuesday of NLW is National Library Workers Day, "Libraries Work Because We Do." Check out celebration ideas for your staff at http://www.ala-apa.org/about/ideas.html

Member Libraries are welcome to submit items of interest and job openings to the MHLS Bulletin: bulletin@midhudson.org. The MHLS Bulletin is available on line at http://midhudson.org/bulletins/main.htm