Vol.10-19   5.11.10

Volunteer Recruitment & Management

Recruiting & Managing Volunteers Effectively, presented by Peggy Wadsworth, Certified Volunteer Administrator: Friday, June 18th from 10:00am - 3:30pm in the MHLS Auditorium.
This workshop is appropriate for library directors, staff, trustees and Friends who are interested in recruiting and managing volunteers at the library and for the Friends Group. This workshop is designed to address best practices for enhancing the delivery of library services by engaging volunteers. The workshop will address planning, commitment, supervision and training of volunteers.

In this workshop the presenter will provide tools and information that can be used to:
- Develop policy
- Design volunteer position guides
- Structure interviewing and placement processes
- Develop training and orientation processes for volunteers
- Provide sound supervisory strategies
- Develop ongoing volunteer recognition

About the presenter:
Peggy Wadsworth is a Certified Volunteer Administrator, a national certification, who coordinated the volunteer program at the Chester County Library, Exton, Pennsylvania from 1991-2008. She currently is the Training Coordinator of the Chester County Library System. She holds a post graduate degree in Administration with a concentration in Training and Development. She has provided consulting guidance for many nonprofits regarding engaging volunteers in their organization.
Peggy recognizes that the achievement of library goals is best served by the active participation of citizens of the community. To this end she encourages the involvement of volunteers at all levels of the library with appropriate and proper organizational structure and processes in place. Peggy also recognizes that just because a person offers to volunteer does not necessarily mean that he/she will be a good fit for your library and it is important to have the right person for the right volunteer position.

Please register online at http://calendar.midhudson.org/ Workshop Fee: $10 for MHLS member libraries and member library Friends Groups; $20 for outside libraries. Fee includes lunch. Registration will not be confirmed until payment is received. Checks should be sent to the MHLS Business Office, made out to "Mid-Hudson Library System," with "volunteer workshop" noted on the memo line.

MHLS Announcements
DA Says "Thank You Josh": Josh Cohen, MHLS Executive Director attended his last Directors Association (DA) meeting on May 3rd and the Directors took the opportunity to thank him for all he has done for member libraries throughout his tenure as director. 2010 DA Chairperson Julie Kelsall-Dempsey, director of the Highland Public Library, thanked Josh on behalf of all directors, noting his commitment to helping libraries, particularly in the area of winning votes and increasing budgets. Josh was presented with a lovely plaque that reads, "In appreciation of all you have done for us. Thank you Josh. We wish you all the best." There, of course, was cake to be had after the presentation! Josh's last day at MHLS will be June 30th.

MHLS Libraries
The Red Hook Public Library launched The Big Read Program last week and it looks great! Red Hook is doing The Great Gatsby: http://redhook.lib.ny.us/ The Big Read is an initiative of the National Endowment for the Arts (NEA) in partnership with the Institute of Museum and Library Services designed to revitalize the role of literature in American culture and bring the transformative power of literature into the lives of its citizens. The Big Read encourages citizens to read together for pleasure and enlightenment. Red Hook events include book discussions, displays, an art show and jazz concert, a presentation by the Red Hook Town Historian to share what Red Hook was like in the 1920s, professors from Marist College will present "Through the Eyes of Doctor T. J. Eckleburg: Sex, Music and Religion in the Age of Gatsby" and so much more. The library has done a fantastic job of leveraging the funds received from the NEA to create a true community-wide reading event! Bravo Red Hook!

The LaGrange Library is celebrating May as "Older American's Month" with a series of workshops and events. Events run the gamut from a board game afternoon and mind games to a long-term care seminar and funeral pre-planning. The library is using this PR opportunity to gather input from seniors about library services through a "Senior Tea & Chat": We're interested in what you'd like to see in the future at your library. Join Library Director Lisa Karim in this casual setting and share your thoughts and ideas.

Professional Development
Free Webinar on May 20, 1:00 - 4:00pm: The future is mobile. IS YOUR LIBRARY READY? The future of information services and mobile technology is tightly intertwined. That's why OCLC and Library Journal have come together to present a free online symposium on the future of mobile. Join our panel of mobile industry experts and librarians and find out.
- How will better connection speeds affect services and functions?
- What will the rise of the smartphone mean to personal computing?
- How will upcoming mobile trends impact your library, your users, and our culture?
"No travel, no cost. Just insight." Register today at http://www.oclc.org/innovation/default.htm

Resource Sharing & Millennium
One less thing to worry about!! No more "last copy policy": At last week's Director's Association meeting, the Central Library (Adriance Memorial Library of the Poughkeepsie Public Library District) reported that they no longer will be taking the last system copies from member libraries. If you have a last system copy of a title and wish to remove it, you are no longer required to send MHLS notification. However it is imperative that you remove your item record from the database. We will run regular reports to remove bibliographic records that have no attached items. This is much more efficient on our end and certainly easier for you as well. If you have questions about this policy please contact cataloging@midhudson.org

Marketing, Advocacy & Funding
For all member library staff that work with the public: Everyone is talking about Mango languages this month! Your library has it - here is an easy way to know more about it. Take 5 minutes from any computer for the brief 5-Question-Training to see some of the neat features and answers to FAQ's: http://www.surveymonkey.com/s/mango.

Reference & Collection Development
Free e-book resources:
- Project Gutenberg: http://www.gutenberg.org/wiki/Main_Page
- eBooks@Adelaide: http://ebooks.adelaide.edu.au/
- Bartleby.com Ebook Store: http://www.bartleby.com/ebook/
- Online Books Page at Penn: http://digital.library.upenn.edu/books/
- Manybooks.net: http://manybooks.net/
- Feedbooks: http://www.feedbooks.com/
- Free-ebooks.net: http://www.free-ebooks.net/

Youth Services
Don't forget! Next week is the MHLS Children's Services Roundtable in two locations - Germantown and MHLS. Our topic this quarter is Story Time Solutions - something every library could benefit from. Register online at http://calendar.midhudson.org/

Trustee Resources
The 2010 edition of the Handbook for Library Trustees of New York State by Jerry Nichols is now available online at http://midhudson.org Trustee Resources or get there directly at http://midhudson.org/trustee/main.php. This publication is affectionately known as the "Trustee Bible" and is a must for all member library trustees. Read it online or attend an upcoming MHLS Trustee Essentials Workshop (Tuesday, May 11 @Kingston or Saturday, June 12 @MHLS) to receive a complimentary bound copy. Please register for Trustee Essentials workshops online at http://calendar.midhudson.org/

Administration & Management
Don't Throw Away Your Tax-Exempt Status 2010: Most tax-exempt organizations (those with 501(c)(3) tax exemption), other than churches, must file an annual return or notice with the IRS. Yes! Even if you bring in less than $25,000 you do have to file. If an organization does not file as required for three consecutive years, the law provides that it automatically loses its tax-exempt status. The IRS has posted new FAQs and an audio interview discussing the automatic revocation of tax-exempt status for failure to file on http://www.irs.gov What must be filed this year depends on the library's or Friends' Group's financial activity:

Financial activity: Gross receipts normally ? $25,000 Filing requirement:
990-N (e-Postcard)
Note: Organizations eligible to file the e-Postcard may choose to file a full return.


Financial activity: Gross receipts < $ 500,000 and Total assets < $1.25 million Filing requirement: 990-EZ or 990

Financial activity: Gross receipts ? $500,000, or Total assets ? $1.25 million Filing requirement: 990

Financial activity: Private foundation (regardless of financial activity) Filing requirement: 990-PF

Member Libraries are welcome to submit items of interest and job openings to the MHLS Bulletin: bulletin@midhudson.org. The MHLS Bulletin is available on line at http://midhudson.org/bulletins/main.htm