Vol.10-20   5.18.10


The MHLS online catalog has a new mobile web presence! Patrons can now use their smartphones and web enabled handheld devices to manage their accounts, look for items, and even find a library! This mobile version of the online catalog is made possible through the Innovative Interfaces Inc. product, AirPAC, which the Directors Association agreed to purchase with a portion of the funds they have saved over the years to be spent on upgrades for Millennium and the online catalog.

Features and benefits:
- Reach mobile users who may not be utilizing library services
- A visual design just right for smartphones
- Integrates library locations with built-in Google Maps™ software
- Catalog search with RightResult™ Relevance-ranking technology
- Full support for requesting options
- Access to online resources and electronic journals
- My Millennium access for online renewals and hold requests
- Supports the iPhone™, BlackBerry® Storm™, Palm® Pre™, and Google's Android™ OS phones

"For anywhere, on-the-go access to your Library" Patrons who visit the regular catalog through their phones will be automatically redirected to http://mobile.midhudsonlibraries.org. Those people who have "not so smart" phones, can access an older version of the mobile-ready site at http://midhudsonlibraries.org/airpac.

This is the second mobile-ready interface to library service made available to patrons of MHLS member libraries, the first is OverDrive On-The-Go which provides for access to the downloadable audiobooks purchased by the System through Blackberry, Windows Mobile® and Android™ devices. To download an audiobook app, users can visit http://www.overdrive.com/software/omc

MHLS Announcements
The MHLS Board of Trustees met on Wednesday, May 12th in the Board Room of the Poughkeepsie Public Library District and:
- Reviewed the final closing figures for the 2009 budget;
- Moved to authorize the System to calculate its 58% fund balance based on expenditures;
- Reviewed and approved the Central Library Development Aid Budget for the remainder of 2010 and for 2011;
- Reviewed and discussed the feasibility of a merger between the MHLS and SENYLRC or RCLS;
- reviewed the goals and progress of the 2010 Word of Mouth Marketing Experiment;
- Agreed to formally thank the Executive Director for his outstanding service to the System by a Resolution* at the end of the meeting;
- Went into Executive Session to discuss a Personnel issue;
- Moved to make an offer for the position of Executive Director to the first choice candidate.

The next meeting is scheduled for Wednesday, July 7th, at 10:00am in the MHLS Auditorium.

*MHLS Board Resolution, May 12th, 2010:

"…therefore be it resolved: The Board of Trustees of the Mid-Hudson Library System expresses its heartfelt gratitude for Josh's many years of dedicated service and thanks him for his unusual energy, creativity, sensitivity and judgment in leading not only the System, but also the System Staff and the member libraries into the twenty-first century. Let this meeting be adjourned out of appreciation for Josh Cohen, the best director the System has ever had."

MHLS Libraries
"Non-Profit Management Savvy - How the Howland Public Library Illuminates Minds & Saves Money": Phyllis Keaton, Director of the Howland Public Library in Beacon was recently featured in a Central Hudson Gas & Electric Corporation ad placed in the Poughkeepsie Journal. "Money is often tight at tax-supported organizations such as libraries, which depend heavily on grants and donations. So when Howland Public Library director Phyllis Keaton heard Central Hudson would cover a big chunk of the cost of new lights, she took advantage of the opportunity." Phyllis applied for a rebate that would cover about 70 percent of the cost of replacement bulbs and equipment.

Professional Development
Training for New Staff on June 10th @MHLS:
Orientation for New Library Staff and Millennium Circulation Essentials
at the MHLS Auditorium (105 Market Street, Poughkeepsie). Both programs are designed for new library staff and volunteers, but open to all who would like to attend. Register through the MHLS web calendar at http://calendar.midhudson.org

10:00am - noon: Orientation for New Library Staff
This workshop provides introductory, baseline information about working effectively in a public library and in the Mid-Hudson Library System. The workshop will cover:
- The role of the public library in our communities
- How your library fits into the library structure of New York State
- Your role as a library representative
- Helping patrons find what they want
- Overview of the online catalog, HOMEACCESS databases and interlibrary loan
- System wide resource sharing concepts and issues
Presented by Josh Cohen - MHLS Executive Director, Rebekkah Smith Aldrich - MHLS Coordinator for Library Growth & Sustainability and Merribeth Advocate - MHLS Outreach & Education Coordinator.
1:00 - 3:00pm: Millennium Circulation Essentials
This workshop provides introductory, baseline information about Millennium including common circulation and patron data entry tasks. The workshop will cover:
- Patron Records: How, when and why we create patron records
- Checkin and Checkin for the book drop
- Checkout: Dealing with it all, from pop-up messages to missing parts
- Holds: How they work and what you need to know to keep on top of the process
- Fines and fees: How fines work, how to create and add manual fines, waiving, fine history
- Printing notices: Pages, bills, overdues, hold pickup
- Entering items at the circ desk
- Neat tricks-things to save you time and work!
Presented by Laurie Shedrick, MHLS Automated Systems Manager

Administration & Management
The MHLS Workshop: Talking Tech: Technology basics for understanding your library's computer network was held on May 7th. More than 30 member library staff and directors heard from Robert Drake, MHLS Network Specialist & Laurie Shedrick, MHLS Automated Systems Manager about some basic things they can do to streamline technology in their library and keep their networks healthy.

Top 5 Tips From the Talking Tech Workshop:
1. Fill out a Tech Information Sheet (available at http://midhudson.org/techguides.htm) and make it available to staff who might call Tech Support.
2. Create/Update/Review your Acceptable Use Policy. (Sample policies can be found at http://midhudson.org then Trustee Resources then Policies or get there directly at http://midhudson.org/department/member_information/library_policies.htm#public_internet)
3. Label network equipment especially modems, routers and switches.
4. Keep, and keep updated, an inventory of computer hardware. Don't forget to include the date purchased for UPS batteries! (A blank inventory form in MS Excel is available at http://midhudson.org/techguides.htm)
5. Arrange or purchase helpful spare items including: a VGA cable, a DVI cable, a USB mouse & keyboard, a PS2 mouse and keyboard, a few spare Ethernet cables of varying lengths, and if possible a small backup switch.
** Don't forget to periodically review documentation to keep it updated!

The MHLS Tech Guides provided at the workshop can be found on our web site at http://midhudson.org/techguides.htm. To request other guides please email techsupport@midhudson.org.

Due to popular demand a second session of the Talking Tech workshop will be offered at MHLS this fall - save the date: Friday, October 29th: http://calendar.midhudson.org

Member Libraries are welcome to submit items of interest and job openings to the MHLS Bulletin: bulletin@midhudson.org. The MHLS Bulletin is available on line at http://midhudson.org/bulletins/main.htm.