Vol.10-45   11.9.10

Friends Support Group to Meet

The Friends Support Group will meet on Tuesday, December 14th from 5:30 - 7:30pm in the MHLS Auditorium (105 Market Street, Poughkeepsie, NY 12601). Our topic will be Getting & Keeping Members. This support group has been created as a forum for member library Friends to come together and share information. Issues, problems and solutions will be on the table for all to learn from each other. This group meets multiple times a year.

- Get ideas
- Hear from those who have done it
- Discuss and share challenges and solutions

This group is facilitated by Rebekkah Smith Aldrich, MHLS Coordinator for Library Growth & Sustainability.

Please register online: http://calendar.midhudson.org.

Please note: MHLS is under a spending freeze due to the succession of cuts from NYS and delays in receipt of our funding. In order to meet the needs of Friends attending our Friends Support Group meeting we polled the Friends who normally attend and they agreed that dinner will not be provided at this meeting.

MHLS Announcements
A special legislative session has been called for November 15th. It is on the agenda for legislators to vote on the Education, Labor and Family Assistance (ELFA) Article VII Bill that authorizes/ explains how funding for Library Aid and other items are distributed. Hanging in the balance is the distribution formula for $160,000 of "supplemental aid" MHLS is counting on. Please use the New York Library Association's online advocacy center to send a message to your legislators that the ELFA bill - "as is" - is important to libraries. Last time around the Governor vetoed this bill and we want to drive home to legislators that we need it to be passed as it is currently written: http://www.nyla.org and click on the red, white and blue "Become a Library Advocate" button in the upper left-hand corner.

MHLS is closed on Thursday, November 11th. There will be deliveries.

Professional Development
Free Webinar: Redesigning Today's Public Service: Focus on Reference, Friday, November 12 from Noon to 1:30pm. Marie Radford, Ph.D., just back from Reference Renaissance 2010 in Denver, Colorado, and co-editor of Reference Renaissance: Current and Future Trends will talk with you about re-designing library public services, focusing on reference. The program will explore how reference services are evolving by incorporating new technologies, modes of delivery, and new staffing models. And how do we assess this new style of reference service? Marie Radford,Ph.D., is an Associate Professor at Rutgers, the State University of New Jersey's School of Communication & Information and a leading library consultant. The New York State Library has arranged this statewide license on behalf of New York's 7,000 libraries and library systems. As you complete the registration form on the DuPage site, leave the "Method of Payment" section blank, and fill in the "Billing Information" section only. No invoice will be sent as long as a New York address is entered. Registration information is accessible through the MHLS online calendar: http://calendar.midhudson.org/

Marketing, Advocacy & Funding
"Your library's on the Phone" - New mobile app for patrons: Gale Cengage has released AccessMyLibrary Public Edition, making it easier than ever for patrons to access your library reference databases through their web enabled phones. AccessMyLibrary uses GPS to find public libraries within a 10-mile radius of the user's location, then gives them free, unlimited access to your library's Gale online resources (THOUSANDS of magazines, journals and newspapers) - without the need to authenticate. Thanks to Julie Johnson, director of the Kinderhook Library and Laurie Shedrick, MHLS Automated Systems Manager all MHLS member libraries' patrons can access AccessMyLibrary. Users will be able to bookmark and access one library as their "favorite," even when outside the 10-miles threshold. Patrons can get the free AccessMyLibrary mobile app for their device in the Android Marketplace or the Apple App Store for iPhones, iPads and the iPod Touch or direct them to http://www.gale.cengage.com/apps/ for more info.

The Mahopac Library is celebrating National Gaming Day: "On Saturday, November 13, libraries across the country will offer games for all ages to celebrate games and video gaming. Stop in at the Library on November 13, and enjoy..... Chess, Mah Jongg, Bridge, Family LEGO building, Trivial Pursuit, Sudoku, Super Smash Brothers Brawl, Star Wars Battlefront, family board games and more!"

Youth Services
Reminder: Next week the MHLS Children's Service Roundtable and Teen Outreach Roundtable will meet:
- Children's Services Roundtable, Thursday, November 18th from 10:00am - 12:00pm in the MHLS Auditorium. Topic: Children With Special Needs
- Teen Outreach Roundtable, Topic: Marketing Your Programs to Teens & 'Tweens:
o Monday, November 15th
10:00am -12:00pm @Germantown
o Thursday, November 18th
1:00 - 3:00pm @ MHLS Auditorium
Please register online: http://calendar.midhudson.org/

Trustee Resources
Taking Minutes: A recent article in the Southern Ulster Times about the Highland Public Library's plans for a new building project focused very heavily on information culled from minutes from the library's board meetings. Here are a few tips for taking minutes at a board meeting from the Handbook for Public Library Trustees in New York State by Jerry Nichols:

- Minutes of all board meetings are required by the Open Meetings Law.

- Minutes of a regular session of the board must consist of "a record or summary of all motions, proposals, resolutions, and any other matter formally voted upon and the vote thereon."

- Although it is not required, most minutes also include a summary of discussions relating to the issues covered.

- Minutes must be on hand for public inspection within two weeks of the meeting, even if they have yet to be approved.

- Minutes of executive sessions are required only if the board took formal action in the executive session. If no vote or other action is taken, no minutes are required. Otherwise, the minutes of an executive session must provide "a record or summary of the final determination" or action the board took in the session. These minutes must also be available for public inspection within two weeks.

Administration & Management
New Date! The Small Libraries Roundtable will meet on Thursday, December 16th from 10:00am - 12:00pm at the Sarah Hull Hallock Free Library in Milton (56-58 Main Street, Milton, NY 12547). This users group is designed for the administrators of small libraries (4FTE or less). The purpose of the group is to discuss the issues surrounding running a small library. Our topic for December will be Staff Recruitment & Retention. The workshop will cover:
- Assessing appropriate staff coverage
- Staff recruitment and retention tips
- Advocating for adequate salaries and benefits, building the case, demonstrating value
This session will be facilitated by Rebekkah Smith Aldrich, MHLS Coordinator for Library Growth & Sustainability. Please register online for this event at http://calendar.midhudson.org/

Job Openings
Two Part-Time Clerk Positions: The Saugerties Public Library is looking for two (2) friendly, customer service oriented individuals to work the circulation desks in our busy new library. The successful candidates will have working knowledge of library shelving rules and basic computer skills. Approximately 15-20 hours per week, including nights and Saturdays. Library experience preferred. High school diploma or equivalent required. Please send resume with cover letter to the attention of Jessica Gonzalez, Director at the Saugerties Public Library, 4 High Street, Saugerties, NY 12477, fax to 845.246.0858, or e-mail director@saugertiespubliclibrary.org.

Student Page Position: The Saugerties Public Library is looking for a friendly, customer service oriented high school student to shelve library materials, maintain shelves, and perform minor clerical tasks. The successful candidate will be able to provide simple directions to patrons and may be asked to perform simple physical tasks to support library programs or procedures in our busy new library. Approximately 10-15 hours per week, including nights and Saturdays. Must be at least 16 years old. Please send a cover letter describing your interests and volunteer and/or work experience to the attention of Jessica Gonzalez, Director at the Saugerties Public Library, 4 High Street, Saugerties, NY 12477, fax to 845.246.0858, or e-mail director@saugertiespubliclibrary.org.

Member Libraries are welcome to submit items of interest and job openings to the MHLS Bulletin: bulletin@midhudson.org. The MHLS Bulletin is available on line at http://midhudson.org/bulletins/main.htm.