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Sample Public Library Policies & Development Tips


Below you will find policy development tips and samples. They are divided into two catagories:
- external (policies dealing with the public) and
- internal (adminstrative policies).

The library boards' ultimate responsibility is to ensure and protect the reputation of the institution - best realized through the adoption of clearly written library policies. Written policies provide consistency for patrons and staff, help to resolve misunderstandings, reduce incidents of conflict and help to protect from litigation.

Internal Policies

External Policies (4 categories):

Collection

Public Space

Meeting Space / Exhibit Space

Internet / Technology

---------------------Samples

INTERNAL POLICY SAMPLES

Internal Financial Controls

Puchasing Policy

Internal Controls

Investment Policy

Fundraising / Gift Policy

Friends Policy

Conflict of Interest Policy

Code of Ethics

Confidentiality of Patron Records

Record Retention / Document Destruction

Law Enforcement Inquiries

Personnel / Human Resources Policies

Media / Public Relations Policy

Disaster Policy


Volunteer Policy

EXTERNAL POLICY SAMPLES

Collection

Lending Rules & Procedures

Collection Development / Material Selection Policies

Challenge of Library Materials

Public Space

Patron Code of Conduct

Child Safety / Unattended Children

Americans with Disabilities Act Statement & Service to Disabled Patrons
"Americans with Disabilities Act Statement: Each library should adopt a general policy statement that affirms its support of equal access for persons with disabilities and the ADA. The ADA statement should be displayed in the library and printed brochures for programming, services and policy brochures for children as well as for adults. The library should be compliant as possible for its facility and especially for programming for children. ADA Home Page: http://www.usdoj.gov/crt/ada/adahom1.htm. [from the NYLA/YSS "Kids Still Welcome Here" document ] .


Tutoring in the Library


Meeting Space / Exhibit Space

Meeting Room Use

Who's In and Who's Out? Library Meeting Room and Exhibit Space Policies from LibraryLaw.com

 

Displays and Exhibits

Sample
Bulletin board materials may be submitted for posting by nonprofit organizations for civic, educational, or cultural purposes. Such organizations may submit literature publicizing a specific event. Limited space generally allows only short-term notices. The director must approve all postings and may prohibit postings which do not meet library standards.

Library staff will place and remove postings promptly. Each item posted must be dated and signed. A request for return of items, along with name and telephone number of person to be contacted, should be printed on the back of each article. Unless such arrangements are specified, items must be picked up the day following the date of the publicized event if the owners want them returned. Otherwise, the library will not be responsible for returning materials.
[with thanks to the Outagamie Waupaca Library System]

Public Library Display and Exhibit Release
Sample
I, the undersigned, hereby lend the following works of art or other material to the Library for exhibit purposes only. In consideration of the privilege of exhibiting them in the Library, I hereby release said Library from responsibility for loss, damage, or destruction while they are in the possession of the Library. Exhibition to be held in the __________________________________during_________________________________________ Description of materials loaned_____________________________________________________________ Signature____________________________________________Date______________________________ Address__________________________________________________Telephone_____________________

[with thanks to the Outagamie Waupaca Library System]

Petition Posting Policy
from the Patterson Library of Westfield, NY: Petitions
Petitions will be placed on Bulletin Board #2. A disclaimer will be posted with petitions stating that any information which appears on the community information board does not necessarily reflect the policies and/or opinions of the library staff or library board. Petitions should be presented to the Library Director. Upon receipt of a petition, the Library Director will date the petition and record the name of the person presenting the petition. The petition will be allowed one week for display. Petitions should be no larger than 8 ½" x 14 " and no more than two pages in length. Petitions will be disposed of after one week of display if they are not collected by the petitioner.

Internet / Computer Use

Internet:

Computer Use


Wireless (Wi-fi) Networks

Social Software Policy

Web Site Disclaimers

Samples

 

To view full collections of samples from other states visit:

For more policy samples from MHLS libraries contact: Rebekkah Smith Aldrich, Coordinator of Member Information

Last updated: June 2008