Minutes for the October 2, 2003 Meeting
Continuing Education/ Professional Development Advisory Committee
MHLS Auditorium | 10:00am-1:00pm
Present: Merribeth Advocate (MHLS),
Linda Duebert (Coxsackie); Jody Ford (Stone Ridge), Sue Hermans (Central Reference
Library Services Coordinator), Lisa Karim (LaGrange), Kathleen McLaughlin (Putnam
Valley); Rebekkah Smith (MHLS), Ellen Tannenbaum (Dover Plains)
Guest(s): Josh Cohen (MHLS); Laurie Shedrick (MHLS); Lena Smolon (MHLS)
Staff Picks - M. Advocate presented a draft of the Staff Picks form to
be integrated with the Online Public Library Catalog. Committee suggestions:
- encourage book discussion group
leaders to take part in this endeavor;
- Reviews should be identified by
library, not specific staff person's name;
- have a disclaimer that clearly
states these are opinions;
- have categories of adult, teens,
and children's books (children's books could be broken down by age, see Amazon
standards and YS Department review collection reviews).
Preferred Searches - L. Shedrick
gave the committee an overview of what the preferred searches feature does within
the OPAC/My Millennium. Committee was asked to look at the draft of the brochure
and to brainstorm about a new name that would clarify to patrons what exactly
preferred searches is. Committee suggestions:
- "Favorite Searches."
- Button label: "My Favorite
- Title of brochure, "Save
Your Favorite Searches using the Library Catalog"
Review of Recent CE
- Trustee Essentials: Using the
new evaluation summary format, M. Advocate reported that this round of Trustee
Education went very well. Comments on the evaluations reflect that the curriculum
is well designed. J. Cohen suggested getting this group of training sessions
done in early September next year. The next Administrative Users Group will
build on what we've learned through the Trustee Essential session.
- Acquisitions: L. Shedrick reported
that some libraries are beginning to use the acquisitions module as a result
of the training.
New Evaluation Summary Format
- Try to use percentages of libraries
to reflect smaller county's participation.
- Change the last ranked question
to "Would you recommend this training to your fellow trustees?"
Off site CE
- Site form: M. Advocate presented
the draft of a form to assess library's ability to host CE events for MHLS.
Suggestions from the committee:
- use "space" rather
- ask what type of Internet
connection is available;
- use cover of Action Memo to
give libraries a choice of becoming a host or not;
- ask what kind of lead time
do libraries need to book the space for MHLS;
- ask if they can host events
in the evening;
- ask if their space handicapped
- Mileage reimbursement: In 2004
the Incentive Program will use a standard mileage measurement for reimbursement
rather than self-reported mileage. The Committee is in favor of this change.
- ILL - Susan DiLorenzo is going
to an all-day ILL training from NYLINK that focuses on resource sharing
across the state and using statistics.
- Managing for Results - R.
Smith and M. Advocate will be attending training on facilitating resource
allocation in November. This is a proven process that helps library directors
implement strategic plans at the staff level regardless of their library's
- Annual meeting: November 1st;
attendees can sign up for table talks at lunch; M. Advocate will be conducting
a brief Disaster Preparedness workshop prior to the beginning of the business
- Special District Public Libraries:
R. Smith reported that the NYS Comptroller's office has agreed to do a
workshop for special district libraries to address recommended record
keeping practices, budgeting and claims processing. It will be open to
all SD libraries in NYS with priority given to MHLS SD libraries.
- SENYLRC plans: S. Hermans and
L. Karim reported back from the SENYLRC Continuing Education Committee:
- In 2004 SENYLRC will be offering
two technology workshops; two core skills workshops. Topics to include:
virtual reference, customer service, web pages, surveys, and Friends of
- Library Card Brochure - draft
was presented by R. Smith. Committee made some wording changes.
- RCLS Online Databases Brochure
- discussion of their brochure as a model to create a brochure for HomeACCESS.
Committee was in favor of MHLS creating a similar brochure for member libraries
- Didn't find what you're looking
for? Poster drafts: Committee suggestions - simplify message and combine for
one generic sign in two formats, a poster and a stand-up sign:
- "Did you find everything
you were looking for? If not, please ask us, we're here to help."
- 2004 Committee membership: three
slots open à Wendy Alexander, Rosendale (Ulster); Linda Deubert, Coxsackie
(Greene); Dutchess will decide shortly.
- The Committee elected co-chairs
for 2004: Jody Ford (Ulster) and Ellen Tannenbaum (Dutchess) for a one-year
- Photo of the committee was taken
for a presentation at the Annual Meeting
· K. McLaughlin asked for additional information regarding children's
librarians be added to the salary/benefits survey that is being developed
Report to DA
- Recommendation regarding on order
status in item records
- Staff Picks
- Special District library workshop
by the NYS Comptroller: December 16th from 1-4pm addressing recommended record
keeping practices, budgeting and claims processing
- Brochures in the works
- Signs: "Did you find everything
you were looking for? If not, please ask us, we're here to help."
Next meeting: 2004 dates will be
set before the end of the year
- M. Advocate will make the suggested
changes to the Staff Picks form and then begin promote it.
- Committee recommends a DA voting
agenda item: because we are turning on Favorite Searches libraries should
not catalog items with an "on order" status, propose removing that
option completely from the drop down menu in Cataloging; if libraries want
to have purchases reflected in the OPAC they should use an order record through
acquisitions. Therefore the committee recommends the delay the launch of Preferred/Favorite
Searches until this has been resolved.
- L. Shedrick will change the Preferred
Searches/Favorite Searches brochure to reflect the committee's input.
- MHLS Staff will have a HomeACCESS
brochure draft ready for the next Committee meeting.
- MHLS Staff will work on a poster
and stand-up sign that reads "Did you find everything you were looking
for? If not, please ask us, we're here to help."
Staff Picks draft
"Preferred Searches" brochure draft
New evaluation summaries
Form to assess site viability for CE in libraries
Draft of Library Card Brochure
RCLS Online Databases brochure
Draft of text for a poster to remind patrons to ask for help if they can't find
what they are looking for
Submitted by Rebekkah Smith, 10.2.03