for the May 12, 2004 Meeting of the Continuing Education/ Professional Development
MHLS Auditorium, 10am-12pm
Present: Merribeth Advocate (MHLS), (Coxsackie); Sally Alderdice
(Claverack), Jody Ford (Stone Ridge), Wendy Fuller (Chatham), Sue Hermans (Central
Reference Library Services Coordinator), Joanne Meyer (Rhinecliff); Rebekkah
Smith (MHLS), Lena Smolon (MHLS)
- Management side of the online calendar
reviewed, including categories of events (arranged around the system’s state
report categories), waiting list procedure and report capabilities of the
- There are over 20 regional workshops and
conferences, being offered outside of MHLS that are also included on the online
calendar that are of interest to members.
- Committee discussed potential of purchasing
a module for the online calendar (E*Notify) that would notify people, by email,
of new events in their categories of interest upon request. The committee
was in favor of this enhancement. (see Action1)
- Reviewed workshop evaluation summaries provided
(listed in handouts section below). The new report design, decided on by the
committee, has been working well.
- Attendance at northern locations:
MHLS staff has implemented the committee’s suggestions of holding multiple
instances of workshops in a northern location to reach Greene, Columbia and
northern Ulster county. Registration results have been varied depending on
the workshop topic, but overall there has been an acceptable response. Encourage
library staff to attend locally.
- R. Smith reported on the Teaching Technology
@Your Library users group, which was very well received. The committee discussed
why it worked and how to duplicate the experience in other users groups: gather
input from the group, validate it by writing it on flip charts, summarize
and add to web site for all to benefit from.
- J. Cohen suggested a new users group that
would be tailored to the size of a library – focusing on the problems of small
libraries (suggested catering to libraries with 3FTE or less, libraries of
a particular budget size range, those who rely on part-time help, those who
do not have departments). The committee was in favor of this idea. (See
- Committee discussed Reference Users Group
low attendance for Legal Resources. Suggested to offer more common topics
of interest: Consumer Health, Business Resources, Public Records (10 basic
things you need to know to help someone, ex: which office to go to for which
records), Genealogy (including the Census). (See Action 3)
- Topic suggested for Administrative Users
Group: hiring and firing w/o breaking the law
Web Portal Template from the Central Library:
- May fill role outlined above regarding
accessing Public Records
- May be able to work with an LSTA proposal
where staff can go to towns as a partner, putting on the web what the towns
want up. (See Action 4)
- Summer Rerun series concept offers many
sessions to satisfy requests to repeat popular workshops (Electronic Resources
Training, Disaster Preparedness, Reference Users Group, Millennium Data Entry
- J. Ford reported that her staff liked the
New Residents training done by Kirstin Litwin. An evaluation summary was passed
around for the workshops have been held so far.
Committee agreed that M. Advocate should continue to provide updated versions
of the list of upcoming events for the year at the Director’s Association
- The Trustee Education series begins this
week. There is a $100 incentive for libraries to send at least one trustee
to this series. This year, the Advanced session will focus on managing future
trends through planning for the library, building on the work done through
the 2022 Project last year. M. Advocate described a training that she and
R. Smith attended last week, “The Library Contribution to the Community,”
that will be integrated into the Advanced Trustee education. This training
speaks to libraries being better able to show themselves as valuable to community
- Library agencies have requested the use
of MHLS Auditorium to hold upcoming regional workshops.
- Observing/Reporting child abuse (DLD)
- NYLA Institute
- Gates Sustaining Public Access Computing Workshop
NOVEL Invitational Grant:
- MHLS is applying for an invitational grant
from the State Library to help promote the NOVEL databases throughout the
region. MHLS is proposing a public presentation that a staff person, hired
through the grant, will give to groups such as educators, business groups,
parents, media, government leaders, and other groups at library’s request.
J. Ford suggested a PSA about the HomeACCESS on WAMC. (See Action
Management for Librarians w/Sandra Nelson:
- The committee discussed the fee for this
workshop and the issue of providing lunch. The ultimate recommendation is
to charge members $50 and charge a fee of $60 for outside attendees. This
will allow MHLS recover the cost of the speaker and cover lunch for attendees.
There will be joint publicity with RCLS who is offering a second topic, Policies
for Results, with Sandra Nelson the day before the MHLS event.
Electronic Resources binder and web site:
- R. Smith asked the committee to share their
responses to the binder when they review it. (See Action 6)
Print materials Update:
- HomeACCESS brochure: R. Smith reported
that over 2,500 brochures have been distributed in the first 3 months they
have been offered. The limited production of the brochures has worked out
well, allowing staff to make corrections immediately.
- Did you find everything…poster and stand-up
sign: There was an excellent response to the offering of this item at the
DA meeting. This will become part of the “$5 Menu” coming soon – a new resource
for members from the MHLS Print Services Department.
Report to DA
- Looking to enhance MHLS web calendar with feature
that would notify members, by email, of new events in their categories of
interest upon request.
- Many CE events are being held in locations around
our region. Please encourage attendance at these locations.
- Thinking of adding a new users
group that would be tailored to the size of a library – focusing on the problems
of small libraries (suggested catering to libraries with 3FTE or less, libraries
of a particular budget size range, those who rely on part-time help, those
who do not have departments).
MHLS staff will investigate purchasing the
E*Notify module for the online calendar.
MHLS staff will explore the
possibilities of creating user groups organized around library size.
MHLS Staff will pass along the committee’s
suggestions for future Reference Users Group topics to Sue Hermans, Central
Reference Library Services Coordinator.
Convey to the Central Library Committee ideas
about the Local Web Portal template.
staff will investigate the possibility of PSAs as part of the NOVEL grant.
Committee should communicate with Rebekkah
their opinions about the Electronic Resources binder and web site.
from the February 12th meeting
Web Calendar – Schedule of Events – Detailed Event Statistics Report
Regional Workshop and User Groups Summary
- Performers Showcase
- Summer Reading Program Workshop
- Community Presentation Workshop
- Teaching Technology @Your Library (users group) (2)
- Reference Users Group: Government Resources on the Web
of the Management Skills for Librarians workshop announcement
Invitational Grant Abstract (LSTA
meetings: Tuesday, August 10: review consultations offered
MHLS Auditorium from 10am-1:30pm
Submitted by Rebekkah Smith, 5.12.04