Minutes for the February 17, 2005
Meeting of the Continuing Education/ Professional Development Advisory Committee
Present: M. Advocate, C. Donick,
L. Deubert, J. Ford, R. Smith, E. Tannenbaum, S. Hermans
Excused: S. Alderdice, W. Fuller, J. Meyer, W. Alexander
Update of 2005:
- Committee reviewed the updated
listing of workshop and user group topics for 2005, MHLS staff has worked
to set as many dates as possible for the year as well as investigate all options
that would require CE funds.
- SEAL Training: M. Advocate
reported that the piloting of the SEAL Training as a 2-part event was
very well received by MHLS member libraries.
- Committee recommended that
MHLS make the Create Lists workshop a 2-part workshop to allow people
to come back with their questions in a timely manner. (see
- The Director's Series has been
announced, the content is reflective of the input given by the committee on
the topic of Working with Board of Trustees. The committee was in favor of
a Director's Series being offered annually.
- Children's Services Offerings:
M. Keefe acted on the advice of this committee to offer more CE in the area
of young adult services, two events have been scheduled, Teen Advisory Group
Workshop (September 19) and YA Readers Advisory & Collection Development
- YA Programs and attendance: M.
Keefe has noted that attendance at YA events is often low or nonexistent despite
the YS Survey results that indicated that over 50% of libraries are interested
in the topic of Teen Advisory Boards (TAB). The committee recommended that
the TAB workshop, scheduled for September, be promoted as tools for marketing
to teens. (see Action 2) The committee identified
the following barriers in the area of YA services for member libraries:
- Lack of specific YA staff
in member libraries to target for training and/or service
- Lack of time available to
- Distance to Poughkeepsie
- Difficulty in reaching out/marketing
to this population locally
- Inability to pay for all
of the media teens are interested in (popular and current movies, music
CDs and graphic novels)
- Broad range of age in the
YA category, with different interests
The committee recommended that
the M&P Committee brainstorm programming that can help libraries reach
out to different segments of the teen population. (see
Committee reviewed the options
under the Special Client Populations category and discussed the potential
draw for this topic. The committee was most interested in help with knowing
their community and marketing to specific groups. MHLS staff reported that
the LSTA grant application for Getting to Yes has been fully funded and
activities within this grant project would be better suited to addressing
these broad needs, therefore MHLS staff will not be contracting for the
planned fee-workshop in this area this year that would focus on diversity.
- How to Teach Database Searching
Workshop: The committee was in favor of MHLS offering this workshop and felt
many staff would be interested in this topic, especially if it focused on
on-the-fly training techniques and was boiled down to a half-day. (see
- System Tour: R. Smith reported
that the first system tour of the year was reorganized to incorporate the
committee's suggestion of free time for participants to talk to the department
of their choice. MHLS staff and the participants felt this was an excellent
addition and MHLS will continue this practice.
- Small Libraries Roundtable: R.
Smith reported that the initial meeting of this group was a success and that
it will be regularly offered in 2005. The next topic will be Volunteer Management,
partially presented by Carol Briggs of the Hillsdale Library. The committee
suggested asking the SLR if they would like one of the meetings scheduled
for after a DA to save travel time for the smaller libraries.
- SENYLRC Continuing Education Committee:
S. Hermans reported that this group felt they had accomplished all they set
out to do in 2004 and discussed a few options for technology training for
2005 such as Blogs. M. Advocate had proposed a mini-NYLA event to be sponsored
by SENYLRC at that same meeting, which the SENYLRC CE committee was not receptive
to. Committee discussed MHLS organizing a "mini-NYLA" event as well
as opportunities for group transportation organized by MHLS for events that
are within a few hours drive of the region.
Value of 2004 contact hours per
library: M. Advocate provided a report that noted the number of CE contact
hours for each library. The committee felt that this list should be published
and that trustees should be made aware of these figures. They would like these
figures combined with a summary of on-demand trainings and trustee consultations
per library as well for next year. (see Action 5)
- Trustees - print-out to be included
in the Bulletin mailing for board presidents. (see Action
6) R. Smith reported that board presidents were notified at the beginning
of the year that they are the only person on their board to receive the Bulletin
in the mail as requested by the committee. Beginning next week an email list
will be launched for trustees to receive the Bulletin electronically.
- Staff - The committee decided
that staff should receive CE contact hours for the on-demand training opportunities,
as confirmed by them signing a sign-in sheet.
Brief DA sessions: This idea
was brought to the DA last month and the committee members present felt that
the idea was not well received. The committee would like Gloria Goverman, who
volunteered to coordinate this idea to report back to them regarding the input
she received. The committee referred the decision of how to proceed with this
idea to the Small Libraries Roundtable. (see Action 7)
Professional Development web site:
The committee brainstormed ideas for the content in the professional development
portion of the web site. (see Action 8) With the
recommendation that there be resources for self directed learning as well as
formal education opportunities:
- List of upcoming programming and
how to register (3-6 months in advance + NYLA Conference)
- Web tutorials (free and fee-based)
- Job information, openings, sites
to post resumes
- Job competencies
- New developments in the field/related
- Graduate schools offering MLS/online
- Scholarship/professional development
grants/Conference grants/incentive program
- Professional Journals and Listservs
- Link to the MHLS Professional
- Library assistant's support group/sources
- Professional organizations (ALA/ALA
sections, roundtables; NYLA, sections)
- L. Shedrick will explore the
options for organizing the Create Lists workshop into 2-parts.
- M. Keefe will promote the September
Teen Advisory Board workshop as a marketing tool for libraries seeking to
attract teens to their library.
- Brainstorm programming ideas
that can help libraries reach out to different segments of the teen population
was referred to the M&P Committee.
- M. Advocate will investigate
offering a "How to Teach Database Searching" Workshop.
- MHLS staff will incorporate data
related to trustee consultations and on-demand training in libraries to the
CE contact hours summary for next year.
- R. Smith will send out the Trustee
Consultations list with an upcoming edition of the Bulletin to all board presidents.
- Brief DA session plans referred
to the Small Libraries Roundtable.
- MHLS staff will redesign the
Professional Development section of the MHLS web site using the input given
by the committee and report back with a live draft at the next meeting.
· Workshop / users group topics for 2005 (updated)
· 2004 number of CE Contact hours
· SEAL Training
· Training in Serving Diverse Communities
· Evaluation Summary for CE Committee: Millennium Stats for the Annual
· NOVEL Training Project 10.1.04 - 3.30.05
· Consultations & Training-on-Demand for Library Staff
· Trustee Resources: Consultations Available from MHLS
· Workshop Announcements:
o Small Libraries Workshop
o Summer Reading Program
o Director's Series: Working With Your Board
o Creating an Online Calendar
Next meeting: Wednesday, May 18th
Report to DA from the February
17, 2005 Meeting of the Continuing Education/ Professional Development Advisory
1. "Something for everyone":
Committee encourages staff and trustees from member libraries to check the MHLS
calendar, as it offers many training opportunities for 2005.
2. The committee decided that member library staff should receive CE contact
hours for participating in Training On-Demand opportunities at their library,
as well as the MHLS workshops and users groups they already receive CE contact
3. The committee encourages all MHLS member library directors to register for
the Director's Series: Working With Your Board (workshop notice attached to
this packet). It is designed to help you get the best out of your relationship
with your board, regardless of whether that is currently positive or negative.
4. MHLS Staff is revamping the Professional Development section of the web site
using input provided by the committee, which focused on the need for self directed
learning resources in addition to formal education opportunities, career information,
new developments in the field and job competencies. The new version will be
reviewed at the May meeting of this committee.
Submitted by Rebekkah
Smith/Merribeth Advocate, 2.17.2005