Central Library / Collection Development Advisory Committee
Minutes from March 7, 2002

Central Reference Coordinator Position, Central Reference Coordinator Reports and Form

Potential topics for CL training:

• Customer service brush-up
• Reference interview, demonstrated by role playing
• Using the databases everyone has
• Process to get information from county reference centers
• How to think on your feet and deliver the answer fast
• Searching the Internet

Out of district reference calls:

• PPLD will get Caller ID to use to collect data about regional origination of reference calls to get a sense of how many are out of district. See Action 2.

Electronic Databases

How do we decide what to buy?

• T. Lawrence recommended dovetailing with SENYLRC database offerings
• T. Lawrence said more Central Library Book Aid (CBA) could be used for shared databases
• Dialog @ CARL has a current end date of March 31, 2003
• Gale can now authorize access by barcode
• The Reference Users Group reported that remote access is important
• T. Lawrence said he sees increasingly more information being accessed from outside of the library

What other areas do we want databases in?

What would we look for?

• Want use statistics to count electronic access from outside of the library
• Serials Solutions < http://www.serialssolutions.com/Home.asp > was mentioned
• Jake  < http://jake.med.yale.edu/docs/about.php> was mentioned
• Holdings of CL periodicals should be in database. Potential intern position was mentioned.

Collection Development Survey Results

Committee recommended asking the same questions in a year.

Final reports will be run from GEAC. See Action 7.

Other
County Reference Centers

• S. Hermans is setting up a joint meeting with reference center directors
• Core collections for county reference centers should be established for coordination of reference ability
• S. Hermans will get scope and range of county reference materials during her visits
• County reference centers may require more professional  staff to provide sufficient service to area libraries

Special Collection Survey

• Over 20 responses have been received. The preliminary chart of these responses is at http://midhudson.org/resources/resource_sharing/special_collections.htm

Actions

1. M. Keefe and B. Haymann-Diaz will work together to develop a 10 item core youth reference collection listing and distribute to members
2. PPLD reference desk will get Caller ID and develop a call log by region
3. S. Hermans will distribute a list of CL databases at DA meeting and give to M. Advocate in electronic form to add to midhudson.org under Resources, Reference
4. M. Advocate will contact EmpireLink for anticipated end dates fro Ebsco and Health Reference Academic database contracts, and e-mail the dates to this committee
5. M. Advocate will give S. Hermans data from SENYLRC survey of local library computer workshop hosting capabilities
6. S. Hermans and M. Advocate will develop a chart of electronic databases libraries currently have, divided by subject area, and put it at midhudson.org under Resources, Reference
7. L. Crow will run and distribute final reports from the GEAC system
   

Merribeth Advocate