Central Library / Collection
Development Advisory Committee Meeting
Tuesday, October 21, 2003
Attending: Sue Hermans, Tom Lawrence, Greg Callahan, Merribeth
Advocate, Pat Kaufman, Ellen Guerci, Patti Haar, Sherry Haluska, Josh Cohen,
Excused: Sally Alderdice.
Local Newspaper Index
- Option 1: Demo of Microsoft
Access database of Marriage & Death Notices 1821-1876, maintained
by Adriance, was previewed as possible tool for others to emulate
- Alphabetical index of 6631entries
at this point. For in-library use at Reference Desk.
- Will probably not put on
Internet to keep from being copied to other sources. Patrons are calling
in from outside the area for this info.
- Libraries could begin their
own initiative, using this model and volunteer effort.
- Option 2: Innovative could
set up another database. $9,000 to configure. Everyone would enter data the
same way we do now and would create a unified catalog. Could be in-house access
only, not on web.
- Issues Discussed:
- Who is collecting what already.
See Action 1.
- Need to develop a coordinated
plan, whether we use individual databases or a unified system
- How we go about advising
libraries on local headings. Needs to be group conversations that include
Karen O'Brien. See Action 2.
- Good way to use volunteers.
- Libraries are looked at as
repositories of community info. A growing part of library services. Could
be income generating.
- Funding. See Action 3.
- Managing patron expectations.
Libraries will want requests for info writing.
- Discussion of modifying libraries
perceptions of dealing with rotating collections. Suggestion that libraries
offer each other rotating collections of their own materials. See Action 4.
- DVD: will end in July 2004. MHLS
Business Office will not bill libraries for this collection in 2004.
- CD Book: Committee recommendation
to extend to Jan 1, 2005. Add some titles. Bill libraries for 2004. Committee
will revisit the CD book issue in November 2004. See Action 5.
- Mystery: Are collections being
used by patrons? See Action 6.
Periodical Display on OPAC
- Committee recommends a summary
display of periodical holdings so patrons cannot place holds, but staff could.
See Action 7.
- Committee recommends to suppress
the item record.
Database Descriptions in Home
- Committee recommends abbreviated
descriptions & group into 3 categories: Magazines & Newspapers, Reference
Books, Homework Support. See Action 8.
- Need to get feedback from libraries
about if they are happy with the current database mix.
- Price MasterFILE Premier &
get another trial. See Action 9. Will be discussed at January DA.
- Discuss how it will be costed
out to the members.
Schedule of Upcoming Meetings
(after DA meetings/separate mix recommended)
- Could schedule after Admin Users
Group. Back to back with other events.
- Need to meet in January.
- New DDC is available online. Suggestion
that it be a system purchase, and libraries buy a share. Limited number of
users. $975 for 10 licenses.
- MHLS will conduct a phone survey
of members asking are you doing something with: obit records, marriage, baptism,
tombstone records. Is anyone in your area doing this kind of record keeping.
Draft of phone questions will be run by committee before proceeding.
- MHLS will contact SENYLRC to
see if they offer guidelines for local terminology.
- MHLS will check into NYS Library
grant offering: Documentary Heritage for possible funding.
- MHLS will write directions on
how in Millennium libraries can create a long-term loan in order to offer
their own rotating collections.
- MHLS will remind libraries about
Landmark leasing program.
- MHLS will get statistics on use
of Mystery Rotating Collection in past year.
- J. Cohen will work with L. Shedrick
to alter OPAC display of periodicals to summary holdings.
- MHLS will send a mock-up of new
HomeAccess page to committee.
- Price MasterFILE Premier &
get another trial.
Report to DA:
- Display of periodicals in the
- Local history name indexes
- EBSCO premier