Central Library / Collection Development Advisory Committee meeting
August 22, 2003

Attending: Greg Callahan, Josh Cohen, Tom Lawrence, Sue Hermans, Sally Alderdice, Ellen Guerci, Patti Haar, Pat Kaufman, Merribeth Advocate, Jim Cosgrove.

Minutes from May 22 meeting approved by T. Lawrence, seconded by P. Haar

Periodicals:

Newspaper indexing:

Obit/death notice listing: A beginning to newspaper indexing would be to do the obit/death notice listing, 3 ways discussed:

  1. Use a specific product, genealogy (Obituaries, Marriage, or Cemetery records are indexed by key criteria and image files can be referenced and viewed. Can do just Obituaries for $1200, additional options of Marriage and Cemetary are $200 each)
  2. Create own database. J. Cosgrove is on a Genealogical list serv that is recommending Access. Adriance is currently using Access for this.
  3. Innovative set up a separate database. Has advantage of being same format.

Subject material: Local entry of subject material is scary. Authority control must be in place from the beginning. Could begin by indexing headlines of first 3 pages of each section.

Readers Advisory:

Committee mission statement:

MHLS Web site:

Last copy:

Actions:

1.      MHLS will send directions out to members on how to look at their holdings in SEULS and make sure their representation is up-to-date.
2.      J. Cohen and T. Lawrence will look at the display options of the current holding statement for periodicals.
3.      Adriance will demo what they are doing with indexing at the next committee meeting.
4.      MHLS will design Staff Picks form and begin soliciting contributions.
5.      MHLS will send out information to all libraries about the Additional Resources page that the default libraries link to.
6.      MHLS will implement the new navigational menus on the midhudson.org home page, with the back end updated to support the new structure.

Report to DA:

        In an effort to make unique and regional items more accessible, members donít necessarily need to link popular titles, but do link the unusual magazines.
        Committee approved draft of mission statement.
        New navigational menus have been designed for the homepage of midhudson.org to make the Resources section easier to use.

 

Submitted by Merribeth Advocate 8/24/03

Appendix:

NUMBER OF PERIODICALS BARCODED IN MHLS LIBRARIES:

  • 30 libraries have 100% barcoded (including 1 that has 99% and 2 that have 95%)
  • 6 libraries have 51-75% barcoded
  • 2 libraries have 26-50% barcoded
  • 2 libraries have 25% barcoded
  • 20 libraries have none of their periodicals barcoded

HOW MHLS LIBRARIES CIRCULATE THEIR CURRENT ISSUES:

  • 29 libraries circulate 100% of their current issues
  • 3 libraries circulate 51-75%
  • 1 library circulated 25%
  • 29 libraries circulate none of their current issues

HOW MHLS LIBRARIES LEND THEIR PERIODICALS:

  • 47 libraries circulate 100% of titles (including 1 that circulates 95%)
  • 9 libraries circulate 51-75% of titles
  • 2 libraries circulate 25% of titles
  • 4 libraries do not circulate any periodicals

PERCENTAGE OF PERIODICALS IN MHLS LIBRARIES CURRENTLY DESIGNATED AVAILABLE FOR HOLDS:

  • 26 libraries indicated 100% are available for holds (including 1 that indicated 95%)
  • 6 libraries indicated 51-75%
  • 2 libraries indicated 26-50%
  • 1 library indicated 25%
  • 25 libraries have none of their periodicals available for holds


2.

    Public Library Catalog

       New

     draft of the new homepage navigation menus

    Administration & Management

    Calendar

    Resource Sharing & Millennium

    Contacts & Services

    Reference & Collection Development

    Weekly Newsletter

    Programming

    Member Libraries

    Professional Development 

    MHLS Board of Trustees

    Marketing, Advocacy & Funding

    Web Site Index

    Trustee Resources