Central Library/ Collection Development
Advisory Committee meeting
Tuesday, May 25, 2004
10am-1pm, MHLS Conference Room
Attending: Patti Haar, Jim Cosgrove,
Tom Lawrence, Greg Callahan, Ellen Guerci, Sally Alderdice, Pat Kaufman, Sue
Hermans, Josh Cohen, Merribeth Advocate, Cassie Artale, Pat Mallon
Excused: Sherry Haluska
Central Library application
- Every system in the state has
a central reference library to handle difficult reference questions, funded
to build a strong reference collection and provide reference service to member
- At MHLS, county reference center
funding were started to provide support locally. They may get county funds,
but no longer get MHLS funds. Cannot be funded through central library funds.
- Central Library Development Aid
application from PPLD for program year 2004-5 was approved by MHLS board at
the May board meeting. The total amount of funding stated in the report is
not expected to be realized, due to proposed cuts and per-capita funding that
does not take into account increased census figures. No capital expenditures
are funded through this. Personnel costs in the application have been an issue
with the MHLS board. T. Lawrence has tried in the past couple of years to
decrease personnel costs, increasing funds for materials and electronic collections.
This year will spend the following on electronic databases:
- $3,400 for the Alternative
Health Module addition to the Health and Wellness Resource Center
- $20,000 ProQuest in 2004,
$40,000 in 2005
- $12,000 Contemporary Authors
/ Contemporary Literary Criticism
- Central Library Book Aid provides
funding for adult circulating non-fiction. Currently focusing on 300's,700's
- T. Lawrence asked for guidance
from the committee on what central library services would benefit the members
o Budget process for next year starts immediately, so continuous input is
- Recommended Links site <http://poklib.org/html/recommended_links.php>:
- Currently linked to more
than 30 default member pages. Committee will look at categories and
provide recommendations (See Action 1). Suggested
adding more local information (newspapers, movie theatres, recreational
info, schools), and integrating categories from Helpful Links for
Want more foreign language sites (French, Chinese, Korean). New page
should be up by end of summer. New software may be able to provide
access to edit the page - one person from each county, with central
library doing overall development and coordination of general links.
- Remove the left-hand navigation
bar from the page that links to the default member pages; add a header
at the top that says PPLD is the Central Library of MHLS.
- Expand the kid's version
of Recommended Links <http://poklib.org/html/recommended_links1.php>
(also linked to the member default sites)
- Local history cataloging
for members materials
- Reference support by phone:
Libraries calling the central library with reference questions should
identify themselves as a library. May develop training observations. If
members have an unsatisfactory experience, ask for another staff member
or the Head of Reference and notify T. Lawrence or Lauren Muffs. Staff
could need more training on role central library support plays in the
- Reference support through
Innovative links created by central library: Popular searches. Curriculum
based homework help.
- Developing local pathfinders,
starting with small business information. Want member input on what pathfinders
they want the central library to create for general use.
Coordinated Collection Development
- If members want to recommend a
title to be owned by the central library, tell S. Hermans.
- T. Lawrence will share the results
from PPLD conspectus analysis with the committee. (See Action
- Mid-York does coordinated collection
Distribution of rotating collection
- Mystery collection: 650 books.
Send a list of titles, authors available and have participating libraries
choose up to 30. Anything left over will be available to anyone.
- DVD collection: 790 items. Will
be distributed to the 42 libraries who have been participating by sending
an assortment to the library, making sure sets go together.
- Distribution will be based on
typical MHLS formula, which takes into account library size. Prior to distribution,
titles and MARC records will be put into Millennium, with a tracking code
in the code 1 field.
Last Copy Policy and Procedures
Local newspaper index
- Committee preferred the Innovative
product ($9,000) to an SQL or Access database. This separate database would
be configured to include local obituaries, births and marriages. J. Cohen
will get specific information about setting this up, and bring to DA meeting.
(See Action 5)
- A system-wide project.
- Can create an interface with historical
EBSCO Link Source
- Links database articles together
- $9,000 for system, $500 for libraries
owning their own databases that would want to customize the list
- J. Cohen will arrange for a demo.
(See Action 6)
Report at DA
- Review draft of Fiction Last
Copy Policy and procedures
- The Central Library is developing
local pathfinders - what topics do members want?
- Newspaper index: We could use
a Millennium module to display local obituaries, births and marriages info.
It would appear something like the Ozarks News and Historical Index at
- Users Groups - what do members
- Issue of cataloging multi-volumes
correctly is being referred to Resource Sharing Advisory Committee.
- Committee will
work by e-mail on Recommended Links categories
- T. Lawrence will
share the results from their conspectus analysis with the committee.
- Committee will
review revised draft of Last Copy Policy and Procedure at <http://midhudson.org/collection/last_copy.htm>
by e-mail, preparing it for review at June DA meeting.
- MHLS will buy
the most current volume of the Wilson Fiction Catalog so members can borrow
it from the MHLS Professional Collection.
- J. Cohen will
get specific information about setting this up a separate Innovative product
for indexing local newspapers and bring to DA meeting.
- J. Cohen will
arrange for a demo of EBSCO Link Source.
- Other Catalogs: over promising
and under delivering. MHLS staff will tighten up wording in paragraph at top
of page <http://midhudsonlibraries.org/screens/catalogs.html>.
- MHLS staff will get input at
June DA meeting about what users groups members want.
Next meeting, August 17