Central Library / Collection Development
Advisory Committee Meeting
November 17, 2004
Attending: Patti Haar, Josh Cohen,
Laurie Shedrick, Jim Cosgrove, Tow Lawrence, Greg Callahan, Ellen Guerci, Pat
Kaufman, Sherry Haluska, Merribeth Advocate.
Excused: Sue Hermans, Sally Alderdice
Minutes from the August 2004 meeting
were approved by P. Haar, seconded by G. Callahan. Amendment made to 8/04 minutes
that P. Kaufman was excused.
- What are the statistics that
really matter to us: Discussion of this, combined with Management Report
training, will be topic of Millennium Users Group in 2005. (See
- Wilson Fiction Catalog:
CL has purchased access to this online, with a URL that can be used for access
by member library staff to this tool to help with collection development,
weeding, and following Fiction
Last Copy Policy & Procedure. CL will offer training to use this.
(See Action 7)
- Central Library
representatives and K. O'Brien will meet to begin discussion of a source of
local and regional subject headings.
- DA will discuss
committee recommendation of MHLS rotating collections.
- M. Advocate will
distribute info to all libraries on initiating a review of their local history
collection from DHP.
- Resource Sharing
Advisory Committee will discuss issue of DVD sharing.
- M. Advocate will
bring up the new HomeAccess page.
- L.Shedrick will
offer additional Management Report training, including discussion of "what
are the statistics that really matter to us."
- Central Library
will provide access directions for Wilson Fiction Catalog to member libraries
and will offer training on how to use it.
Report to DA:
- Central Library is modeling a
revised look for County Info Ports at <http://www.dcinfoport.org/>
- MHLS rotating collections: Committee
suggested that the ability to place holds has ended the need for CD-Book and
LP rotating collections from MHLS, and that MHLS should get out of the business
of buying these materials. Libraries have the ability to form their own rotating
collections and exchange them within a group of interested participants. Libraries
have strong collections in specific areas that may not be circulating the
way they want and this would refresh them without injecting MHLS funds. Committee
recommendation is for MHLS to not spend funds on any new Books-on-CD, continue
to rotate them to interested libraries who pay the $100 subscription fee,
then disperse them equally to all interested libraries at the end of December
Documentary Heritage Program (DHP) < http://www.lowerhudsonconference.org/Programs/DHP/dhp.html>
(a statewide records program designed to locate and organize NYS historical
records) said they will provide a free on-site visit to any interested MHLS
library to review their local history collection and suggest a plan and next
steps. M. Advocate will send an Action Memo to member libraries to coordinate
on-site visits from DHP.
- DVD Collection Development: A
system-wide collection is not being built in this area as some libraries are
not purchasing any; some are buying and not sending them. Committee is referring
this to the Resource Sharing committee for further discussion.
- Central Library has developed
a conspectus report which includes for each Dewey range: description of collection,
target users, collection statement, components (looking at different media)
and level to collect at for Adriance. Level is based Collection Level Indicators
summary on first page. Libraries when looking to focus on their collection
development in specific areas, may want to look to CL Conspectus to see what
level to buy at locally.
- New "patron friendly"
HomeAccess page is being brought up.
- Central Library has purchased
access to the Wilson Fiction Catalog online, with a URL that can be used for
access by member library staff to this tool to help with collection development,
weeding, and following Fiction Last Copy Policy & Procedure <http://midhudson.org/collection/last_copy.htm>.
Central Library will offer training on using this resource.
November 22, 2004