Central Library / Collection Development
Advisory Committee meeting
October 11, 2005
Attending: Lauren Muffs, Josh Cohen, Sue Hermans, Luisa Sabin-Kildiss, Jim Cosgrove,
Ellen Guerci, Pat Kaufman, Greg Callahan
Not attending: Tom Lawrence, Sherry Haluska, Sally Alderdice, Patti Haar
Minutes from April 20, 2005 meeting
approved by E. Guerci, seconded by P. Kaufman. Action items update:
· Draft of sign with Print services now.
· L.Shedrick will confirm if one-stop authentication for databases (re:
last minutes Action Item in report to DA item 5) was discussed by the Resource
Sharing Advisory committee
Central Library training 2005
- Central Reference Library Services
Coordinator Reports from 1/1/2005-6/30/2005 were reviewed. Felt the Subject
Searches looked low. Committee wondered if Stumped? pads are effective.
- Current offerings: On-site
training offered in the following areas upon request (Training-on-Demand):
The Rules for Great Customer Service, Database Training, OPAC Training, Readers'
Advisory, Reference Interview, Reference Topics
- Libraries visited: So far
in 2005: 32 for reference assessments, 14 for training.
- Committee future recommendations:
- Discussion about continuing
lack of basic skills in many member library staff.
- Attendees at the Orientation
for New Library Staff workshop expressed interest in further training
in the CL training areas: Readers Advisory, OPAC, Database Training (HOMEACCESS)
- Due to the importance of
basic understanding of these topics, committee asked for scheduled sessions
in each county of CL training offerings (see Action 1)
- Knowledge inventory
- Goal: To help directors know
what training their staff needs (what they don't know is where training
should be directed)
- How to be used: To focus
- Committee cautioned that
the Inventory should avoid "test" questions that sound like
a reference class quiz.
- S. Hermans will revise this
as a companion piece to the Core Competencies. (see Action 2)
- Core Competencies
- Could be useful in performance
- Committee suggested that
Knowledge Inventory should be based on Core Competencies. S. Hermans will
revise this. (see Action 2)
- P. Kaufman will send core
competency resources with specific questions to S. Hermans & J. Cohen
(see Action 3)
- Committee will review at
- Training Binder
- Committee agreed that members
are not aware of services provided by the Central Library.
- Felt they did not see a purpose
to the binder, were not sure who it was designed for, when they would
access it and why. Concern a print resource like this would be outdated.
Suggested to make it a web page of what the Central Library offers and
what it could do for members. (see Action 4). Committee will review
at next meeting.
- Noted that many of the resources
suggested in the binder are in the Reference & Collection Development
section of midhudson.org already, and that the section would benefit from
breaking the info into categories. M. Advocate will send the committee
a draft new navigational menu for the Reference and Collection Development
section for review. (see Action 5)
- Useful Links: usage statistics
- Usage statistics were not
available at this meeting. L.Muffs will provide them for the next meeting.
(see Action 6)
- Committee reviewed site and
asked for the following:
- Reorder entries to display
- Change header at top to
say "Useful Sites" not "Adriance Memorial Library's
- Add Poughkeepsie Public
Library District to existing text ("These links are selected
and maintained by staff at Adriance Memorial Library, the Central
Reference Library of the Mid-Hudson Library System") as patrons
in other counties know the library as Poughkeepsie rather than Adriance.
- Want this page to serve as
a virtual reference desk in member libraries. CL needs to check each section
of links to insure the sections are inclusive. (see Action 7)
- Committee asked that CL revise
the Children's Recommended Links page w/out the PPLD left-hand navigation
bar (revised as was Useful Links), as requested at the 8/17/2004 committee
meeting. (see Action 8)
- Local portals for MHLS members
- L. Muffs reported that Central
Library will not be able to offer training on creating Local Portals.
- Committee questioned how
to add local info to Useful Links. Categories of local info determined
by the committee at the 11/17/2004 meeting were: State & local government,
education, art & recreation.
- Online database demo
- Committee members were asked
to review two database trials and report to committee by e-mail: (see
- Grolier Online:
S. Hermans will send URL and passwords to committee. Committee should
look at each of the components and suggest a package that would be complementary
to the HOMEACCESS databases. Does not have to be one of the vendors "suggested
- Jewish History & Genealogy:
www.jewishdata.com M. Advocate will send access info to committee.
- Central Book Aid/ Central Library
- Committee reviewed 2005 Central
Books Aid / Central Library Development Aid application
- Will discuss recommendations
for 2007 application at next meeting
- Committee meetings and membership
- S. Haluska is resigning from
the committee. Term to '07 will be filled by another Ulster County representative.
- Committee discussed recommendation
from the 9/1/05 Advisory Committee Restructuring meeting and decided membership
does not need to be expanded to include county reference directors, and
to stay with 4 meetings per year
- Review of Collection Development
- Get Ready: M. Advocate
will collect info and report at next meeting (see Action 10)
- Wilson Web: CL will
bring usage statistics to the next meeting (see Action 11)
- Downloadable audiobooks:
discussion tabled until next meeting
- Rotating Collections / Spanish
- Committee reviewed concepts
from their rotating collection discussion at the 11/17/2004 meeting: ability
to place holds has ended the need, and MHLS rotating collections should
increase in price each year to encourage local purchasing in that area.
- Committee recommended that
the 2006 price for each collection should be raised by 50% (children's
will be $112.50, adult will be $150)
- What it would cost for the
collection to become self-sufficient? At the next meeting M. Advocate
will bring collection circ statistics (by library if possible) and price
of a collection. (see Action 12)
- Central Library training will
be scheduled in each county, with sessions covering the CL training offerings.
- S. Hermans will revise both the
Knowledge Inventory and the Core Competencies as companion pieces to each
other, and committee will review at next meeting.
- P. Kaufman will send core competency
resources with specific questions to S. Hermans & J. Cohen.
- Central Library will make a web
page, or send the info to MHLS to make the page, of what the Central Library
offers member libraries and what it can do for them. Committee will review
at next meeting.
- M. Advocate will send to the
committee for review a draft new navigational menu for the Reference and Collection
Development section of midhudson.org.
- L. Muffs will provide usage statistics
for Useful Links for the next meeting.
- Central Library staff will check
each section of links in Useful Links to insure the sections are inclusive.
- CL will revise the Children's
Recommended Links page w/out the PPLD left-hand navigation bar (as was Useful
- Committee members will review
two databases and exchange thoughts through committee e-mail: Grolier Online
and Jewish History & Genealogy.
- M. Advocate will collect info
from members about their use of Get Ready and report at next meeting.
- CL will bring usage statistics
from Wilson Web to the next meeting.
- M. Advocate will bring Spanish
Rotating Collection circ statistics (by library if possible) and price of
a collection to the next meeting.
Report to DA from the October
11, 2005 meeting of the Central Library / Collection Development Advisory Committee:
- Sue Hermans is developing Library
Staff Core Competency Guidelines, broken out by Basic, Intermediate and Advanced.
These will be able to be used to determine training needs and could also be
used in performance evaluations. If you have resources that would be helpful
with this development, please forward them to Sue at Adriance.
- The Reference and Collection
Development section of midhudson.org will be redesigned. The committee will
review a draft of the new navigational menu, then send it to the members for
- The committee suggests that directors
review one item from the Reference and Collection Development section of midhudson.org
each month with staff at a meeting.
- S. Haluska is resigning from
the committee. Committee is looking for another Ulster County representative.
Term to '07.
- Committee reviewed concepts from
their rotating collection discussion at the 11/17/2004 meeting: ability to
place holds has ended the need, and MHLS rotating collections should increase
in price each year to encourage local purchasing in that area. Committee recommended
that the 2006 price for each Spanish Rotating Collection should be raised
by 50% (children's will be $112.50, adult will be $150)