Central Library / Collection Development
Advisory Committee Meeting
April 20, 2005
Attending: Jim Cosgrove, Sue Hermans,
Greg Callahan, Ellen Guerci, Pat Kaufman, Merribeth Advocate, Lauren Muffs.
Guest: Karen Moksvold.
Not attending: Josh Cohen, Tom Lawrence,
Sally Alderdice, Bonnie Snyder, Patti Haar, Sherry Haluska
Approval of minutes: E. Guerci, seconded
by G. Callahan
Report from the subcommittee:
additional copies of bestsellers and DVD's
- Subcommittee met as requested
to discuss ways of supplying items in high demand: bestsellers and DVD's.
Attending the April 1 meeting: Janet Huen, John Georghiou, Josh Cohen, Jennifer
Feigelman and Merribeth Advocate. Ellen Guerci and Kelly Tomaseski excused.
- All libraries should use
the Millennium Acquisitions Module for entering their order records into
the system. Benefits:
- All on-order items will
show in the catalog so it is clear how many copies are actually coming
- Member library staff
time will be saved because they won't be entering the item information
- Items will get on the
shelf faster, because when they come it they will need only minimal
processing as the record for the item was already created
- There seem to be enough copies
of the best sellers and a McNaughton Plan to inject additional copies
into the system is not recommended
- A McNaughton Plan for DVD's
would not necessarily help enough to warrant its purchase, and is not
- Committee discussion centered
around the DVD element of this topic:
- Not getting enough DVD's into
the system may be a perceptual problem on part of librarians
- Members agreed that they are
not hearing complaints about people waiting for DVD's (except for a few
- Committee consensus that member
libraries must 'play fair' - some do not purchase, some make them no-holds
- L. Shedrick to prepare
a report to be e-mailed to the committee (See
Action 1) - # of DVD's each library has, how many not-holdable,
how many of the holds use them as a pick-up agency
Info about Get Ready listing
- Put out by Mid-York Library System,
Get Ready is a publication of current books and AV materials - when and where
they will be promoted or seen (TV, radio, etc..) Listing is updated biweekly
and is available through a password protected web site on an annual subscription
basis. Committee reviewed sample listing and agreed it would be an asset for
all members as for collection development, readers advisory and as a reference
- Mid-York has offered us a group
buy on Get Ready:
- $45 / year is the regular
- $15 each for 25 or more subscriptions
billed to a single account and paid for with a single check
- $10 each for 50 or more
- Committee recommended collecting
info on who would like to subscribe - decide on the individual price after
seeing the interest. (See Action 2)
Downloadable audio books
- There will be a vendor demonstration
of another product at the May DA meeting.
- Committee will discuss this as
a possible new format collection at the next meeting. (See
Report: Broadening titles available
- On behalf of the committees exploration
of how to make the best use of our shared collection and how to structure
broadening the collection to include things that are coming out that we might
not typically buy, Karen Moksvold (SISP student, currently employed at IBM
Library) presented a report on her snapshot analysis of adult fiction in our
catalog vs. award winning and short listed titles. Findings:
- Went in thinking a lot would
not be represented, but almost every award winning title, including short
listed, is represented in our holdings
- Patterns emerged of some individual
holdings, with some libraries more likely to buy the short listed titles.
Mahopac owned many of the titles. P. Kaufman attributes this to having
a staff member who is involved in readers advisory
- Committee noted that if
everyone used the Millennium Acquisitions Module we could see that someone
is buying the less publicized titles. Asked for L.Shedrick to clarify
for members that any library can use Acquisitions (See
- K. Moksvold recommended the
Book Award Annals http://book.awardannals.com/
for purchasing recommendations
Review HomeAccess page set-up
- Committee reviewed draft of new
page at http://midhudson.org/test/homeaccess_navigation_bar/science.htm.
Consensus was to continue to develop new page and bring live when complete.
- Committee discussion about making
it easier for patrons to know about and use the electronic databases
- Referring to the MHLS Marketing
& Program Advisory Committee to create a sign to put by the print
reference collection that there is a larger virtual reference collection
available through the
library computer and the home computer (See Action
- Concern about the way locally
funded databases are segregated from HomeACCESS choices. Makes it hard
on the patron. Referred to MHLS Resource Sharing Advisory Committee to
investigate instituting a product where all choices the cardholder is
eligible for are on the same menu.
- Committee felt the title list
for this product was underwhelming
- S.Hermans recommended a look at
Online which can include The New Book of Knowledge, Grolier Multimedia
Encyclopedia, Encyclopedia Americana, La Nueva Enciclopedia Cumbre, The New
Book of Popular Science, Lands and Peoples, America the Beautiful (See
- P. Kaufman and J. Cosgrove expressed
interest in learning more about implementing a local portal, with PmWiki freeware
software http://www.pmwiki.org/, on behalf
of their county (See Action 7)
Upcoming meeting dates
Tabled until the next meeting
- Central Library Topics
- CL training 2005
- Knowledge Inventory
- Core Competencies
- Useful Links
- L. Shedrick will prepare a report
to be e-mailed to the committee - # of DVD's each library has, how many not-holdable,
how many of the holds use them as a pick-up agency
- M. Advocate will put send out
info about Get Ready, with an Action Memo to compile interested libraries.
Also promote at May DA.
- At the next meeting the committee
will discuss the possibility of making downloadable audio books a 'new format'
- L.Shedrick will clarify for members
that any library can use Acquisitions
- MHLS Marketing
& Program Advisory Committee will create a sign to put by the print reference
collection that there is a larger virtual reference collection available through
the library computer and the home computer
- At the next meeting S.Hermans
will demo Grolier Online
- L. Muffs will arrange a local
portal training/discussion session within a month
Report to DA from the 4/20 meeting
of the Central Library / Collection Development Advisory Committee:
- Analysis of MHLS combined collection
of member library holdings indicate:
MHLS libraries can get a reduced
subscription to the Get Ready sheet - an ongoing listing of the books currently
being promoted on TV. Members are to respond to Action Memo 05-07.
Committee discussed making it
easier for patrons to know about and use electronic databases.
- The number of copies of bestselling
books currently being purchased are generally covering this need.
- Almost every award winning title,
including the short listed ones, are represented in the collective holdings.
- DVD holdings indicate that
not all libraries are purchasing material in this format, and that some
libraries are designating their only copy of a particular title as no-holds.
- Committee noted that if all
libraries used the Millennium Acquisitions Module for entering their order
records into the system, the order records would show in the catalog so
it would be clear how many copies are actually on-order. Laurie will clarify
at the DA meeting that every library is eligable to use the Acquisitions
A meeting is being set-up for
representatives from Putnam and Ulster counties to meet with Central Library
staff to learn more about implementing a Local Portal for their counties.
Interested parties from Columbia and Greene are encouraged to attend.
- Previewed a draft redesign of
the HomeACCESS page.
- Asked the MHLS Marketing &
Program Advisory Committee to create a sign to put by the print reference
collection indicating that there is a larger virtual reference collection
available through the library computer and the home computer.
- Asked the MHLS Resource Sharing
Advisory Committee to investigate instituting a product where all database
choices the cardholder is eligible for are on the same menu, so
locally funded databases are not segregated from HomeACCESS choices.
Merribeth Advocate, April