MHLS Central Library / Collection Development
Advisory Committee meeting
June 21, 2006
Attending: Jim Cosgrove, Patti Haar,
John Georghiou, Greg Callahan, Sue Hermans, Tom Lawrence, Sally Alderdice, Josh
Cohen, Gloria Goverman, Pat Kaufman, Luisa Sabin-Kildiss, Merribeth Advocate.
Minutes from the 3.17.2006 meeting
were approved by J. Cosgrove, seconded by G. Callahan. Action items were reviewed.
product. No longer represented through WALDO. Problem to solve: incorporate
the library owned databases and HomeAccess databases into one authentication
screen. Will look at this through Innovative.
- Issues discussed: HomeAccess name
could be changed for clarity. Need to rethink what we want for databases:
other reputable sources are putting up the same info on their sites, new selections
could fill targeted niches.
Central Library Survey: 27
surveys returned = 41% of the system membership. (See Action
- Issues discussed: Need to make
Central Library services relevant to member library staff. Need regular training
for frontline staff. CL investigating internal adjustments to prioritize phone
calls from member libraries seeking reference support. Considering piloting
IM reference services to libraries and patrons. Shifting CBA from reference
titles to more circulating non-fiction. Need for system wide non fiction collection
- Central Library will pilot a quarterly
Reference E-Newsletter for the next 18 months, with Fall being the 1st issue,
with information that will be directly targeted to staff. Included will be
recent acquisitions, frequently asked reference questions, reminders, training
tips, webographies for things that are cyclical in schools. (See
Draft Core Competencies Quiz:
This is to standardize the level of what staff knows.
- Issues discussed: Committee members
piloted the quiz with their staff - sparked conversation with staff. This
is a good start: next step is to refine it, include other possible correct
answers, break into levels of ability. Use as a part of training and make
available for directors to use as a training assessment tool. (See
- Committee suggested a fall training
session in each county on the OPAC (as well as keeping it an On-Demand offering)
to improve staff understanding. Suggested title: 25 OPAC Tricks You Don't
Know. Pre-test attendees with OPAC Core Competency Quiz.
Central Reference Library Budget
Review and Service Plan:
- Annual budget is about $200,000
CLDA and $71,500 CBA.
- Committee reviewed a spreadsheet
of where '06 money was spent.
- Need to develop a plan for 2007-2011.
Plan goals: Improve the ability of library staff to answer or refer reference
requests; to build a strong system-wide non-fiction collection. Vehicles for
this include virtual resources, databases and continuing education offerings.
- Virtual resources, including
selected web sites to assist library staff in answering reference questions,
portal to Local information links, Readers Advisory links and lists, Pathfinders.
Genealogy support was also mentioned.
- Issues discussed: Committee
should define the info to be included in Local Portals. Committee
should set criteria for the pathfinders - these subject guides should
be prepared in response to questions being asked; directed toward
patrons; linked to member library web sites.
- Databases discussed included
ProQuest, Contemporary Authors and Literary Criticism, Car Repair Manuals,
Antiques.com, Ancestry or Heritage Quest, Serials Solutions (a federated
search engine and puts all database titles into catalog), Overdrive (questionable),
Book Collection: Nonfiction and Grolier Online. (See
- Issues discussed: Car
Repair Manuals and Antiques.com will help get new people into library
databases. Consider cost-sharing some of the cost of new databases
with all member libraries. Databases chosen will be for all member
- Continuing Education offerings
discussed included Subject Searching, OPAC tricks and techniques, Using
Databases, Web Links, Tips for using Google for reference, Reference Interview
and ethics, helping patrons with online forms.
- Issues discussed: Topic
specific training in each county on a monthly basis with open registration,
an evaluation component as a way to ensure programs are on target
and summaries of the evaluations for the committee.
- Committee asked to schedule a
work session prior to the next committee meeting to continue the service/budgeting
brainstorming. (See Action 5)
Next meeting: July 11 work session,
10am in the MHLS Conference Room.
- Committee asked for T. Lawrence
to tabulate the survey results and compile the comments for the July work
- CL staff will produce a quarterly
Reference E-Newsletter, with fall being the 1st issue.
- S. Hermans will refine the Core
Competency Quiz and administer it as a pre-test for fall OPAC training.
- S. Hermans will put database
trial information on the list serv so members can check out Book Collection:
Nonfiction and Grolier Online.
- P. Haar will schedule a committee
work session prior to the next quarterly committee meeting.