MHLS Central Library / Collection Development
Work session meeting
July 11, 2006
Attending: Jim Cosgrove, John Georghiou,
Gloria Goverman, Lauren Muffs, Sally Alderdice, Patti Haar, Josh Cohen, Tom
Lawrence, Gregory Callahan, Merribeth Advocate.
Central Library Aid Guidelines
were distributed to committee.
Central Book Aid (CBA) purchasing:
- To improve adult print and electronic
resources. Currently used for reference, microfilm, print serials, electronic
databases and circulating materials.
- Issues discussed: CL support of
the research community has changed dramatically in the past 10 years. Consider
downsizing periodical collection. CBA funds should balance our overall collection.
How to meet the demand for popular non-fiction titles; McNaughton suggested,
but committee felt direct purchasing of titles would be best - may total $1000
- All will include open remote
use for everyone.
- Continue ProQuest, Contemporary
Authors & Contemporary Literacy Criticism
- Considering: auto repair
(Chiltons), antiques or a collectable database - J. Cohen will arrange
trials of both; NOVELIST - CL will get a system price for next meeting.
- Issues discussed: How to
combine access to all databases for members who purchase additional databases.
MHLS will investigate this using EZ Proxy and report at next meeting.
Central Library Development Aid
(CLDA): approx $200,000
- Central Library will develop
curriculum and conduct a specified number of CE's (approx 15) for '06
in each of the counties. Suggested topics include: OPAC essentials, essential
reference, intermediate reference, using Google, using Useful Links. Scheduling
will be done by MHLS.
- Sessions will include an
evaluation component. Analysis comes back to committee after each topic,
with originals as well.
- Site specific visits will
continue (approx 10-15 / year) at request of member library directors.
- Customer service training
referred to MHLS Continuing Education / Professional Development Committee.
Suggestions included bringing in a big trainer; facilitated roundtable
to talk about customer service - what do we need to learn more about.
- Subject Searching
- Annual subject searches:
about 100, most are from the prisons. At 30 minutes per = 50 hours of
CL staff time annually.
- Annual telephone reference
from sampling zip codes: 312 from Dutchess County, 156 for other counties.
Committee agreed to appropriate no central library funds for telephone
- Collection Analysis
- CL will conduct analysis
of macro non-fiction collection usage throughout the system. Report to
committee on where the bulk of the collection being used; holds by Dewey
class and age of collection. Include alternative formats. Will create
for members templates for searches; ways to look at your collection locally.
- Goal is to make the collection
deeper. Enable cooperative buying to step us into coordinated collection
- Goal: Communication tool
to members so they know of CL services and use them.
- CL will do an e-journal 3
times a year: fall, winter, spring/summer. Content outlined in minutes
from 6/21/06 committee meeting. Issues discussed: Committee would like
the info archived and organized; once it is working would like the ability
to request topics. T. Lawrence will get a cost estimate from Danbury.
- Pathfinders / FAQ's / Subject
- Goal: To help staff and patrons
get info faster on popular questions and hot topics like Medicare part
D, Immigration Reform, Legal Questions.
- Role of CL: Take responsible
for things that are changing, and proactively create answers to FAQ's.
Additionally members need to let CL know topics, so they can develop this.
- Core Competencies
- Goal: assessment of staff
to target training to improve their knowledge
- CL will develop and administer
core competency quizzes in conjunction with training
- Issues discussed: training
will need to be provided at different levels in order to advance reference
abilities. Ongoing assessment is a key part of this. Each director will
have a model to follow so staff can provide quality service.
- Funding part of the staff
time MHLS uses to provide OCLC ILL to members.
New ideas for Central Library
Development Aid funds:
- Electronic modules: Serials module;
OPAC enhancements; Local newspaper database (see committee minutes from 5.25.04)
- Non-fiction CD or DVD.
- Educational materials; home repair;
- Professional development materials
- Reference orientation at CL
- Results were distributed to committee.
Issues discussed: Education about central library services is important. Do
members not know about CL services or do they not need them? Re-survey in
- J. Cohen will arrange for trials
of auto repair and antiques databases.
- CL will get a system price for
NOVELIST for the next meeting.
- MHLS staff will investigate combining
database search pages for members with more than HomeAccess and report at
- Continuing Education / Professional
Development Advisory Committee will discuss members needs for Customer Service
training at their next meeting.
- T. Lawrence will get a cost estimate
from Danbury for E-Journal production.
- Members will be re-surveyed about
CL services in a year.
Next meeting Sept. 14, 2006
Report to DA: The plan and
goals for CL services.