Committees & Groups

Directors Association:

• Current DA packet: Restricted to MHLS member libraries only. User name and password required. If you don't remember it, contact Merribeth Advocate at x254.
• Past DA minutes online.
• Director's Association Bylaws

• 2013
  • 2013 Revised Member Assessment Schedule updated after November DA meeting
  • 2013 Member Library Database Audio/eBook Costs – Totals 2013 [MHLS DA approved 10/3/2012]. Includes costs of all collectively purchased databases: Chiltons, Gale Testing & Education, Heritage Quest (including Historical New York Times), Mango, NextReads, Syndetics, TumbleBooks and OverDrive.
    • Costs broken down by product
• 2012
  • 2012 Final Member Assessment Table updated 6/20/12 [MHLS DA endorsed 7/10/2012] | Original Task Force Report Re: 2012 Fee Assessment [MHLS DA endorsed 11/9/2010, MHLS BOT approved 12/11/2010]
  • Member Library Database & OverDrive Cost Totals 2012 [MHLS DA approved 10/3/2011] Includes costs of all collectively purchased databases: Bookletters, Chiltons, Gale Testing & Education, Heritage Quest, Mango, Syndetics, TumbleBooks and OverDrive.
    • Cost broken down by product
• 2011
  • 2010 and 2011 Fee [MHLS DA endorsed 3/3/2009, MHLS BOT approved 3/14/2009]
  • Member Library Database & Audiobook Cost Totals 2011 [MHLS DA approved 6/4/2010] Includes costs of all collectively purchased databases: Chiltons, Gale Testing & Education, HeritageQuest, Mango, Syndetics, TumbleBooks and the OverDrive subscription.
    • Cost broken down by product

Advisory Committees: MHLS Advisory Committees discuss issues and make recommendations to the Directors Association.

• Central Library/ Collection Development Advisory Committee
• Continuing Education / Professional Development Advisory Committee
• Marketing Advisory Committee
• Resource Sharing Advisory Committee

About the Advisory Committees: Each will have seven library directors or assistant directors as members. Membership for each of the four committees is chosen by each county's directors association as follows by county:

• Columbia, Greene and Putnam Counties: 1 each
• Dutchess and Ulster Counties: 2 each (one from a small library, one from a larger library)
• Committee membership terms are 4 years. To ensure leadership is present, terms are staggered so the entire committee will not roll over at one time. Half of the members in each committee have a term ending December 2013, and half will end December 2015. Committee chairs are elected by committee members annually at their last meeting of the year. There is a term limit of three (3) years as chair of a committee. One of the Advisory Committee Member Responsibilities is to decide at the meeting what to report at the monthly Director's Association meetings. Committee chairs send agenda items to the chair of the Director's Association. There are additional Responsibilities of the Advisory Committee Chair and Vice Chair.

User Groups/Roundtables:

• Millennium Users Group
• SAM Users Group
• Adult Programmer's Users Group
• Teen Outreach Roundtable
• Childrens Services Roundtable
• Roundtable for New Directors
• Small Libraries Roundtable
• Friends Support Group

Also, as mandated, MHLS coordinates both a Correctional Facilities Committee and an Outreach Services Committee.

For the most up-to-date meeting schedule check the MHLS web calendar.

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