Program & Grants Committee Minutes

June 12, 2002


In Attendance: Peggy Alt, Barbara Flach, Julie Knutsen, Maria Steinberg, Midge Quick; Visitors: Barbara Haymann-Diaz; MHLS Staff: Josh Cohen, Margaret Keefe, Rebekkah Smith; Excused: Lee Eaton

Approval of March 4th minutes
1st: M. Quick  
2nd: B. Flach


Old Business

EZ Programs database: 38 entries have been accepted. Available from the MHLS home page. M. Keefe has offered free books to the first 50 library staff who submit usable entries. M. Keefe has been entering programs from around the state supplied by YSS of NYLA. M. Keefe pointed out that some of the program type headings need to be broader. Soon to be advertised on the statewide library listservs, NYLINE and NYLINE-Y.


If You Liked…juvenile science fiction bookmark: B. Haymann-Diaz noted that the genre search on the new OPAC is a good resource to provide similar services to patrons in areas patron to supplement the bookmarks. Next bookmark will be Jerry Pinkney who won the NYLA Youth Services Section Empire State award.


2002-2003 LSTA grant applications: LSTA applications being sent out this week. Staff thanked the committee for their input. M. Keefe explained the Summer Reading Program application status, additional funds may be coming from the NYS Library to promote the SRP for 2003.


Poets House grant: The Poets House has requested $30,000 from the Dyson Foundation to bring the PITB model to MHLS. Part of the negotiations with PH involves a cash match from MHLS of $10,000. MHLS is submitting an LSTA


Other: none



New Business

Adult Programs: Discussion of how to help libraries use programming to increase community support and therefore financial support. Tips from the discussion: Asking patrons to present on topics they’re interested in or have expertise in, offering the presenter the opportunity to sell items (books, artwork), for the system to promote what other libraries are doing for other libraries to get ideas from, musical programming is popular in some libraries, setting a calendar for the seasons with a listing of upcoming programs.


Generic PowerPoint library presentation: Committee suggested adding a slide for services. M. Quick Committee suggested a workshop introduce the presentation and to help library staff to customize it for their library.


Other: Homework Center Manual online. Summer Reading Programming discussion.



MHLS to provide support of “If You Liked…” bookmarks.

MHLS to provide information about successful programs being held in member libraries.

MHLS staff to continue to work on the PowerPoint presentation and to provide a workshop to launch it system-wide and help libraries customize it for their libraries.


Juvenile science fiction bookmark

LSTA Application Abstracts

Generic Library Presentation PowerPoint Draft


1st: M. Steinberg

2nd: P. Alt


Next meeting: September 18, 2002

Future meeting: December 11, 2002