Resource Sharing, Automation & ILL Advisory Committee Minutes
June 10, 2002

Present:            W. Alexander (Rosendale), J. Cohen (MHLS), L. Crow (MHLS), S. DiLorenzo (MHLS), N. Foster (PPLD), J. Huen (PPLD), S. Long (East Fishkill), K. O’Brien (MHLS), L. Shedrick (Town of Ulster, B. Snyder (Palenville),

Excused:            T. Finnigan (MHLS), G. Thorpe (Cold Spring)

Absent:             C. Briggs (Hillsdale), D. Pulice (Pleasant Valley)

Materials Distributed:            Minutes from 2/19/2002

Minutes from 1/10/02            Motion to approve amended minutes by L. Shedrick; seconded by W. Alexander.

Topics Discussed:

I.                    Millennium Web Based Management Reports.

S. Long felt that more “recipes” were need for reports.  Discussion followed over concerns about what the headings on the reports actually represented.  The committee felt that as well as the “how-tos”, more information should be distributed about the explanation of the reports available and that more training should be offered.  Flo Denny will be coming in September to do additional training on reports.                                               

II.                 Procedures for holds  

Committee felt that holds were being processed as expected after parameters were changed in the system.  It was noted that if the pickup location and item location of a checked in item matched, the priority is being given to the next patron for that pickup location.

III.        Acquisition module training            

Will be offered August 28th-30th with individual training in September.

IV.       RCLS and VDX

RCLS has not been sharing new items (less than one year old) and videos.  We have been supplying new items after six months and videos.  The committee felt that we should look at loaning and borrowing statistics for the six months to see if MHLS needed to change the policies of lending to RCLS.


Next committee meeting: TBA

Minutes recorded by Karen O’Brien                                                    June 12, 2002