MHLS -Outreach - Rotating Collections

Rotating Collections

The MHLS Outreach Department coordinates the rotating collections of materials that are sent to member libraries. Participating libraries receive a different assortment of materials every 3 months. Currently, rotating collections of the following materials are available:
	Rotating collections of materials getting ready to be sent to member libraries

Large Print books : $200 annually for a quarterly rotation of 15 titles in each box. Eligible only to libraries with total materials disbursements of under $21,802 in the 2008 annual report.

Spanish adult collections : $150 annually for a quarterly rotation of 20 titles in each box.

Spanish children's collections : $112.50 annually for a quarterly rotation of 20 titles in each box.

-Please remember to return your rotating collections on time and in their original boxes. Follow the procedure to change the location in Millennium before returning the collection.
-Address any loose materials sent through the delivery to: Outreach Services - Rotating Collections.
-To subscribe to additional rotating collections, contact Merribeth Advocate at 894.471.6060 x254 or by e-mail .
-If you have problems or questions about collections you are receiving, contact Lena Smolon at x236.

Rotating Collection Paging for Spanish & Large Print

This process eliminates libraries being paged for rotating collection items that they have returned to MHLS.

On the day that the driver is going to pick up the collection:

Print the page slip

Fill any pages for the items in your rotating collection box

Now you will be changing the status of all the items in that collection, through MicCirc:

In MilCirc, on the left-hand navigation bar, click on Course Reserves.

On the drop-down index menu, change index to COURSE.

Type in the number of the type and number of the collection (Example: lp42). This brings up the Course List of everything in the collection.

Click All, to check and select all items.

Click the Change Status button. Under Item Status, click Inactive (until end of course). Click OK. This should have changed all locations in the course reserve to mhla or mhlj. If you see some that didn't change, right click to view and edit the item record and make it mhla or mhlj (depending on if it is adult or juvenile).

Pages for these items will go to MHLS.

Questions about rotating collections? Contact Lena Smolon at 845-471-6060 x256