MHLS -Outreach - Rotating Collections

Rotating Collections

The MHLS Outreach Department coordinates the rotating collections of materials that are sent to member libraries. Participating libraries receive a different assortment of materials every 3 months. For 2008, rotating collections of the following materials are available:
	Rotating collections of materials getting ready to be sent to member libraries

Large Print books: $200 annually for a quarterly rotation of 15 titles in each box. Eligible only to libraries with total materials disbursements of under $17,155 in the 2006 annual report.

Spanish adult collections: $150 annually for a quarterly rotation of 20 titles in each box.

Spanish children's collections: $112.50 annually for a quarterly rotation of 20 titles in each box.

To subscribe to rotating collections, contact Merribeth Advocate at 845.471.6060 x54 or by e-mail .

Information for Subscribers:

When Receiving Your Rotating Collection
- Each collection comes to your library for 3 months. The due date for each collection is on the box cover.
- A list of items included in each collection is enclosed with the collection. Please keep it with the box.
- When you receive the box, the tems already have your library location code, and are ready to put out for circulation.
When Returning Your Rotating Collection
- Please return your rotating collection on time and in it's original box. Your library will be billed $6 for any box not returned.
- Lay all books flat, do not stand them on end.
- Please indicate on the enclosed list of items the ones not included in the box.
- Change the status of the collection through MilCirc as follows, so you will not be paged for items you have returned to MHLS:
  1. In MilCirc, on the left-hand navigation bar, click on Course Reserves.
  2. On the drop-down index menu, change index to COURSE.
  3. Type in the number of the type and number of the collection (Example: LP 42). This brings up the Course List of everything in the collection.
  4. Click All, to check and select all items.
  5. Click the Change Status button. Under Item Status, click Inactive (until end of course). Click OK. This should have changed all locations in the course reserve to mhla or mhlj or mhly. If you see some that didn't change, right click to view and edit the item record and give it the mhl prefix.
  6. Any pages for these items will now go to MHLS.
- Label all returning boxes with a Non-Bin Form. The box will not be picked up by the driver unless this form is attached.
- When returning loose materials address them to: Outreach Services - Rotating Collections.

If you have problems or questions about collections you are receiving, contact Lena Smolon at x56.