MHLS Home Sample Contracts for Hiring Performers in Public Libraries
Libraries should carefully draft a contract when inviting performers, speakers, bands, etc.Below are some sample highlights to be included, but any additional information is always helpful.

Sample Contract #1

_(Signature of head speaker/performer)_ †††††††† Date:___________

†† ____ †††† (Printed name)†††††††††††††††††††† __

______(Signature of director)________ ††††††††† Date:___________

†† ____ †††† (Printed name)†††††††††††††††††††† __

_______(Signature of staff person)________ Date:___________

†† ____ †† _(Printed name)†††††††††††††††††† __

Sample Contract #2

This contract is made (date)____________ by and between the Board of Trustees of the _________________ Public Library (hereafter referred to as Sponsor) and __________________(hereafter referred to as Speaker) in connection with an engagement sponsored by _________________Public Library, upon the following terms and conditions:

Type of Engagement:________________________________________________________________


Terms of Payment: payment in full after last presentation at the _________ on __________

Additional Terms:

  1. In the event that the engagement covered by this contract shall be prevented by weather, physical disability, or any other cause beyond the control of the parties, Speaker and the Sponsor shall respectively be relieved of their obligations stated in the contract.
  1. The Sponsor reserves the right to cancel this engagement for any reason at any time prior to 30 days preceding the engagement, voiding this contract and excusing the Sponsor from any payment or other compensation. If this contract is canceled by the Speaker less than 30 days prior to the scheduled engagement, the Speaker will reimburse the Sponsor the amount of $________ to help defray the production, promotion and labor costs that are incurred up to the date of the cancellation.
  1. The speaker shall indemnify and hold the sponsor harmless from any claims or damages which arise from the Speakerís negligent or intentional acts or omissions.
  1. The Sponsor reserves the right to audio or videotape record any lecture, reading or speaking engagement. The Sponsor may retain the tape in its files, may replay the tape for its employees, and may make the tape available to Sponsorís customers. Sponsor shall make no more than three copies of the tape. Sponsor shall not sell the tape. The Sponsor shall provide a copy of the tape to the Speaker, upon the Speakerís request.
  1. In the event expense reimbursement is included as compensation, the Speaker shall provide the Sponsor with receipts or similar documentation adequate to confirm the expenses incurred.
  1. This Contract is a personal services contract, and is not assignable by either party absent the prior consent of the other party.
  1. This contract represents the entire agreement of the parties hereto, and may not be amended except in writing signed by the parties.

Sponsor: Board of Trustees of the __________Public Library, ______________________________________________

†††††††† Mailing Address

________________________________________________________ †††††† ††††††††††† _______________________________

Library Directorís Signature†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Date

Speaker: Name: _______________________________ †††††† Signature: __________________________________________

_______________________________________________________††††††††††† ______________________________________

Mailing Address††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Date


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