ILL Requests

The MHLS Interlibrary Loan Department coordinates interlibrary loan services for members to borrow from nationwide collections, when items are not available in Sierra or SEAL.

How do I help my patron find material that is not in Sierra?

You’ll find over 90% of what your patrons are looking for by searching the collections of MHLS member libraries through the OPAC/Sierra.

  • If the item is not available in the OPAC/Sierra, member library staff should first check SEAL (the regional database of catalogs from academic, special, public and school libraries in Columbia, Dutchess, Greene, Orange, Putnam, Rockland, Sullivan, and Ulster counties), and request the item through the SEAL interface.
  • If the item is not available in SEAL, MHLS coordinates interlibrary loan services for members to borrow from nationwide collections through OCLC. Member library staff can send the request to MHLS ILL Department in ALA format by paper , online form or email. Note: If a journal title in not available in Sierra, please also check the electronic journals on your county eResources/HomeACCESS page before sending in a request.
    • Before submitting an OCLC ILL request to MHLS:
      • the member library must check SEAL, as MHLS ILL will not request any item available in SEAL. SEAL requests are placed directly by the member library.
      • the member library must check Amazon for the price of the item, because (as per the MHLS Directors Association as of 10/1/11) MHLS ILL cannot accept requests for any item that can be purchased new for under $25.
      • Also note that (as per the MHLS Directors Association as of 1/1/09) MHLS ILL cannot accept requests for popular, readily available DVDs and music CDS. As of January 2015, the only DVDS MHLS ILL will lend or borrow through OCLC are non-fiction.

Contact Tara Stohr (845.471.6060 x224) in the MHLS ILL Department  with questions about additional ILL policies from the MHLS Resource Sharing standards, ILL practice and procedure in the region and through the New York State Library Interlibrary Loan (NYSILL).

How do SEAL items get to my library?
  • The item will be sent by the supplying library to the MHLS member library through the MHLS delivery, Empire Library Delivery, USPS or UPS.
How do I return SEAL items?
  • If the item is from one of the following libraries, it can be sent in the delivery to MHLS ILL using this routing slip. MHLS will forward it onto Empire Library Delivery for delivery to the institution.
    • Bard College
    • Columbia-Greene Community College, SUNY
    • Dutchess Community College, SUNY
    • Marist College
    • Mount Saint Mary College
    • New Paltz, SUNY
    • New York State Library
    • Orange County Community College, SUNY
    • Ramapo Catskill Library System member libraries
    • Rockland Community College, SUNY
    • Sullivan County Community College, SUNY
    • Ulster County Community College, SUNY
    • US Military Academy
    • Vassar College
  • If the item is from a library not on this list, you return it directly to that supplying library through USPS or UPS.
How do I send out an item requested of my library through SEAL?
  • If the item is going to one of the following libraries, it can be sent it in the delivery to MHLS ILL using this routing slipMHLS will forward it onto Empire Library Delivery for delivery to the institution.
    • Bard College
    • Columbia-Greene Community College, SUNY
    • Dutchess Community College, SUNY
    • Marist College
    • Mount Saint Mary College
    • New Paltz, SUNY
    • New York State Library
    • Orange County Community College, SUNY
    • Ramapo Catskill Library System member libraries
    • Rockland Community College, SUNY
    • Sullivan County Community College, SUNY
    • Ulster County Community College, SUNY
    • US Military Academy
    • Vassar College
  • If the item is from a library not on this list, you send it directly to that borrowing library through USPS or UPS.
How can an OCLC item ordered by the MHLS ILL Department get renewed?
  • Items brought in through OCLC cannot be renewed by library staff or patrons. If you patron needs an extension, please contact Tara Stohr (ill@midhudson.org) who can request an extension from the supplying library.
How do OCLC items ordered by the MHLS ILL Department get to my library?
  • The item will be sent by the MHLS ILL Department to the MHLS member library in the delivery.
How do I return OCLC items ordered by the MHLS ILL Department?
MHLS Online ILL Form
MHLS ILL Routing Slips

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