Annual Report to the Community Toolkit

Communicating with your community about what is going on in your library is not only common sense, it is also one of the Minimum Public Library Standards in New York State.

• "Why present an annual report to the community?" From "Helpful Information for Meeting Minimum NYS Public Library Standards," NYLS/DLD

  An annual report:

  1. Provides an opportunity to report on progress in meeting the library's goals and objectives as identified in the board's long-range plan.
  2. Gives to board and staff an opportunity to review the past year's activities.
  3. Provides an opportunity to inform the community at large of the library's activities.
  4. Offers an opportunity for publicity and promotion of the library with public officials and other funding sources.
  5. Furnishes accountability to community and funding sources.

• Sample annual reports to the community:
  • Chatham Public Library (NY)
  • Kinderhook Memorial Library (NY)
  • Germantown Public Library (NY)
  • Phoenicia Library (NY)
  • Hyde Park Free Library (NY)
  • East Fishkill Community Library (NY)
  • Kingston Area Library (NY) 2006 | 2005
  • Clifton Park-Halfmoon Public Library (NY)
  • Middletown Thrall Library (NY)
  • Metropolitan Library System (OK)

   

• More Resources
  • Defining Your Theme, Outlining Your Report Worksheet [MHLS]
  • Microsoft Template Gallery
  • Stock Photo Sources [LibrariesAreEssential.com]
  • Building Your Base...Tools for Connecting Your Community [MHLS]
  • Return on Investment Resources [MHLS]
  • "The Secret to a High Impact Annual Report," Blue Avocado article, 11.26.08
  • Annual Statistical Reports since 2000(data each library reports to the state annually)
  • Millennium Stats (Directors or trained staff only):
    • Millennium Administrator's Toolbox
    • Management Reports | Access the Management Reports interface
    • Create Lists
    • Web Access Managment (WAM) [for database usage]
  • Calculators
    • Return on Investmetnn Calculator [MHLS]
    • Percent Calculator [OnlineConversion.com]
    • Percentage Change Calculator [NewsEngin Inc.]
  • Photo Release Form [MHLS]
  • Quotable Facts About MHLS, Member Libraries and Libraries in General
  • Library-related quotes and statistics from the MHLS Bulletin
  • Slow economy fuels surge in library visits Press Kit [ALA]
  • Value of Libraries [ALA]

Home | Public Library Catalog | Calendar | Contacts | Services | Bulletins | Member Libraries | MHLS Board of Trustees | Web Site Index

Administration & Management | Resource Sharing & Millennium | Reference & Collection Development | Library Programming | Professional Development | Marketing, Advocacy & Funding | Youth Services | Trustee Resources