Mid-Hudson Library System
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Home
About MHLS
— About MHLS
— Staff Contacts
— MHLS Bulletin
— DA/Advisory Committees (Separate SIte)
— MHLS Board of Trustees (Separate SIte)
— Job Postings
— eCommunications
— Directions
Topics
Calendar
Member Libraries
For the Public
— Connect with your Local Library
— Online Catalog
— eBooks, eAudiobooks & eVideos (OverDrive)
— eMagazines (RBdigital)
— eResources / HOMEACCESS : Consumer Reports | Mango Languages | Job Now! | TumbleBooks
Auditorium Reservation Form
Home
Auditorium Reservation Form
Your Contact Information
Organizer Name:
*
First Name
Last Name
Organizer Email:
*
Event Information
Please select the type of event you would like to schedule:
*
Please provide the info below for your event.
In-Person Event - Workshop, Meeting, or Training, etc.
Online Webinar or Meeting
Event Name:
*
Event Date:
*
Date Format: MM slash DD slash YYYY
Event Snow Date (optional):
If your event takes place between November and March please select a snow date in case of cancellation. If you do not require a snow date please leave this field blank.
Date Format: MM slash DD slash YYYY
Event Start Time:
*
This is the time the event will start.
:
HH
MM
AM
PM
Event End Time:
*
This is the time the event will end.
:
HH
MM
AM
PM
Does this event have multiple dates/locations?
This field is for booking a meeting with multiple dates that occur throughout the year or a training that takes place in multiple locations. To use, click the checkbox and list each additional instance manually in the text box provided.
This event has multiple dates/locations.
Please indicate the dates, times, locations and max attendees for each additional date.
Event Description (approximately 150 words):
*
Please include what people will learn at the event and the intended audience (directors, staff, trustees).
Presenter Name (if applicable):
Event Location:
*
Choose your event's location. If scheduling an off-site event, use the Other option, and enter the name of the library hosting your event.
MHLS Conference Room (Max Attendees: 10)
MHLS Auditorium (Max Attendees: 150)
Registration
Max Attendees:
*
This is the projected, maximum amount of people who will attend your event.
Please enter a number less than or equal to
150
.
Is this a meeting or other event that does not require registration on the events calendar?
This is a meeting or other event that does not require registration
Wait List Required?
*
Yes
No
Event Setup
Please indicate the Auditorium set up for your event:
*
U Shape
Reverse U Shape
Arc
Cabaret
Chevron
Conference Shape
Hollow Square
Horseshoe
DA set up
Advisory
BOT set up
Will you need A/V, computer, or other equipment?
*
Click here for more info on of A/V and Technology equipment available for use in the auditorium.
Yes
No
Please check any A/V or computer equipment you will need:
*
PC Setup – access to AV system, projector, and cameras through a PC in our AV room. Monitor, keyboard, mouse, and presentation remote are set up at the front of the room
Laptop Connected to Projector – a laptop setup connected to the AV Projection
Laptop Not Connected to Projector – a laptop is available for taking notes and other tasks
Podium
Microphone
1 Lavalier Microphone
2 Lavalier Microphones
Broadcast – stream meeting
Will you require food / catering for your event?
*
If your event is 4 or more hours, or takes place in the evening, you will need to provide food for attendees. More info on catering events.
Click here for more info about food and catering at events.
Yes
No
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Upcoming Events
