This tab contains information to support library governance and administration through the COVID-19 Pandemic.
For more information see the pages below:
MHLS will provide weekly Director Briefings to ensure library directors have up-to-date information about MHLS services, news from NYS, and answers to frequently asked questions the MHLS staff have been fielding from member libraries.
Registration is no longer required for this event. Log-in information will be sent via the MHLS-Notice List the morning of each briefing.
Friday, May 22 from 2:00-3:00pm
Friday, May 29 from 2:00-3:00pm
- Thursday, June 4 from 3:30-4:30pm
- Thursday, June 18 from 3:30-4:30pm
- Thursday, June 25 from 3:30-4:30pm
- Thursday, July 2 from 3:30-4:30pm
- Executive Order 202.5 – “Additionally, all places of public amusement, whether indoors or outdoors, including but not limited to, locations with amusement rides, carnivals, amusement parks, water parks, aquariums, zoos, arcades, fairs, children’s play centers, funplexes, theme parks, bowling alleys, family and children’s attractions shall likewise be closed to the public at 8 p.m. on March 19.”
- From NYLA: While libraries are not defined as a place of public amusement, we believe that the intent of this directive applies to libraries, and therefore they should be closed to the public by 8 p.m. on March 19.
- Executive Order 202.6 – “Effective on March 20 at 8 p.m.: All businesses and not-for-profit entities in the state shall utilize, to the maximum extent possible, any telecommuting or work from home procedures that they can safely utilize. Each employer shall reduce the in-person workforce at any work locations by 50% no later than March 20 at 8 p.m.”
- From NYLA: While a library is certainly an essential service for the social and cultural health of a community, it is not an essential service as detailed in the exceptions outlined in E.O. 202.6, and therefore libraries who are not opting to close to the public (as stipulated in E.O. 202.5) are subject to the 50% workforce reduction standards. Again – New York Library Association is recommending that libraries in New York State suspend public operations
- Executive Order 202.7 – The provisions of Executive Order 202.6 requiring in-person work environment restrictions are modified as follows: Effective March 21, 2020 at 8 p.m. and until further notice all businesses and not-for-profit entities in the state shall utilize, to the maximum extent possible, any telecommuting or work from home procedures that they can safely utilize. Each employer shall reduce the in-person workforce at any work locations by 75% no later than March 21 at 8 p.m. Any essential business or entity providing essential services or functions shall not be subject to the in-person restrictions.
- Executive Order 202.8 – The provisions of Executive Order 202.6 are hereby modified to read as follows: Effective on March 22 at 8 p.m.: All businesses and not-for-profit entities in the state shall utilize, to the maximum extent possible, any telecommuting or work from home procedures that they can safely utilize. Each employer shall reduce the in-person workforce at any work locations by 100% no later than March 22 at 8 p.m. Any essential business or entity providing essential services or functions shall not be subject to the in-person restrictions.
- Matilda’s Law to protect New Yorkers age 70+ and those with compromised immune systems:
- Remain indoors
- Can go outside for solitary exercise
- Pre-screen all visitors by taking their temperature
- Wear a mask in the company of others
- Stay at least 6 feet from others
- Do not take public transportation unless urgent and absolutely necessary
- Executive Order 202.12
- Postpones the presidential primary to June 23 (versus April 28)
- Postpones previously scheduled special elections in New York to June 23
- Clarifies a previous order extending the parties allowable in a delivery room to include (+1)
- Executive Order 202.13
- “Any school board, library board, or village election scheduled to take place in April or May of 2020 is hereby postponed until at least June 1, 2020, and subject to further directive as to the timing, location or manner of voting for such elections.”
- Executive Order 202.14
- Extends the Governor’s authority to modify policy and regulation due to COVID until May 7
- Extends any of the directives put in place in prior EOs unless otherwise stated
- Includes suspension some Open Meeting Law aspects
- Requires all medical equipment being housed at other facilities around the state to be reported to DOH
- Extends PAUSE act until April 29 which includes non-essential staff telecommuting, school closures and the prohibition of gatherings
- School districts must continue plans for alternative instructional options, distribution and availability of meals, and childcare
- Increases the fine for disregarding social distancing from $500 to up to $1000
- Extends payment of insurance premiums for small or child-based health to June 1
- Modifies the Estate and Trust Law
- Executive Order 202.15
- Amends Religious Corp Law in regard to parish elections
- Delays the April 1 child transportation filing requirement for school districts
- Extends those with different medical and tangential fields to continue to practice
- Allows funeral directors from other states to practice in New York
- Public hearings for local/state officials, local government or schools be postponed until June 1 if unable to convene remotely
- Election Law amended so that an absentee ballot can be granted for any election held on or before June 23, 2020
- Individual can apply electronically, with no requirement for in-person signature or appearance to be able to access an absentee ballot
- Executive Order 202.16
- Permit individuals to perform testing for the detection of SARS-CoV-2 and its antibodies
- NYC specific “no action” “no filing” letters for affordable housing, homeless shelters and other essential projects
- All political caucus required to take place in April or June postponed until June 1
- All essential businesses required to provide face coverings for employees when they are in direct contact with customers or members of the public
- Executive Order 202.17
- Effective Friday, April 17 at 8pm – everyone over the age of 2 must where a face-covering in public when they cannot maintain a safe, social distance (ie. Grocery shopping, pharmacy, liquor store)
- Executive Order 202.18
- Extends all elements of PAUSE thru May 15
o Includes closure of schools (alternative curriculum, distribution of food, 180 day rule
extension), non-essential WFH order, gathering restriction
- Expansion of 202.17 requiring passengers and operators of for hire transportation to wear a
- Requires nursing homes and similar facilities to notify family members within 24 hours if their
loved one tests positive or dies due to COVID 19
- Waives the 15 day waiting period in which a service retirement application must be on file
before it becomes effective (retirement death benefit for COVID 19)
- Allows for all new clients to be provided services under the Expanded In-Home Services for the
Elderly Program without payment until future date where the individual can be assessed
- Expands the Not-for-Profit Corporations Law to allow annual meetings of members to be held
remotely or by electronic means
- Allows those 60+ to receive home-delivered meals who previously were ineligible (softens
- Permits pharmacy technicians and pharmacists to practice at an alternative location, including
their home, as long as there is adequate security to prevent any Personal Health Information
from being compromised
- Executive Order 202.19
- Provides businesses that receive the federal Paycheck Protection Program funding (and
subsequently rehires employees,) flexibility in regards to the required notice beyond 90 days
- Requires the DOH to establish a single, statewide coordinated testing prioritization process
- Must include all laboratories in the state, both public and private
- Laboratories must prioritize testing of entities or individuals as directed by this coordinated statewide process
- Up to $10,000 civil penalty for labs that do not comply with police
- Increases fine from 202.18 in regards to state-notification from nursing homes to $2000
- Prohibits local governments and local DOH from implementing any policy that would impede or supersede a state COVID 19 related directive
- Executive Order 202.20
- Waives the 60-day ceremony requirement for those with marriage licenses that will expire due to COVID 19
- Waives the fee for obtaining a secondary license
- Through May 18th, allows marriage license applications, marriage license distribution, or witnessing or solemnizing of marriage ceremonies using audio-video technology
- Full list of requirements in EO
- Executive Order 202.21
- Expands EO 202.20 to allow any officiant, public or private, to perform or solemnize marriage ceremonies utilizing audio-video technology
- Executive Order 202.22
- Makes amendments to the Real Property Tax Law
- Allows, at local option, for assessment rolls to be filed up to 30 days later thanrequired by law previously
- Places a 10 day range for the Commissioner of T&F to certify different rates in regards to tax levies for municipal corporations
- Amends the Laws of Westchester County:
- Allows the WC Executive to negotiate with town or city officials for a decrease of taxes, levies and special assessments and enforcement of penalties
- Requires Town Supervisor to waive penalty fees for tardy payment of county and county district taxes
- Extends the deadline to June 1, for payment of final school taxes in Nassau County
- Executive Order 202.23
- Directs the Board of Elections to send all voters an absentee ballot application (with return postage) for primary and special elections occurring on June 23
- Authorizes the Commissioner of Health to suspend or revoke operating certificates for nursing or adult care facilities not be in compliance with State policies and new
- Postpones all state senate and assembly special elections that were to occur on April 28 to June 23
- Executive Order 202.24
- Authorizes licensed pharmacists to order COVID-19 tests
- Permit licensed pharmacists to test patients suspected of a COVID-19 infection or its antibodies
- Cancels the special election for City Council – 37th district
- Executive Order 202.25
- Authorizes the Commissioner of Health to approve and certify temporary, dedicated
- Expands EO 202.13 in regards to allowable persons in the delivery room to include a
support person and/or a doula
- Amends EO 202.10 to allow for elective surgeries at certain hospitals
- At least 30 percent of hospital and intensive care unit beds must be available
- Less than 10 COVID positive patients
- 35 counties approved as of 4/30
- Executive Order 202.26
- Amends Election Law (see below)
- Removes bid process for Board of Elections to provide absentee ballots
- Requires districts to send report cards to SED by May 22 (18 days)
- Department to compile data for district no later than June 2 (7 days)
- All school district elections (minus big 5) will be moved to June 9
- Schools boards required to provide 2 notices to public by May 13 (28 days)
- This is a reduction from the typical 4 within 45-49 days
- EO does not provide new timeline for budget hearing, as such it should be held 7-14 days before June 9
- Postcard to include: date of election, date of hearing, definition of qualified
voter and an absentee ballot
- Authorizes school district libraries to conduct election/budget on June 9 via absentee
ballot OR independently (libraries request)
- No petition requirement for trustee
- Any candidate who meets the minimum statutory requirements for Board
members may and should be placed on the ballot, in alphabetical order
- Any such candidate would need to declare within 30 days prior to the June 9
vote (the usual deadline for submitting a nominating petition)
- Confirms that public and association libraries may place propositions on school district
- Eliminates the need for absentee ballot application for all library elections happening before July 1 – voters to be automatically mailed ballot with paid postage
- Any special district, including library, that conducts an election or budget vote is
rescheduled to September 15 (exclusion for school district – held June 9)
- Petitions are suspended until further notice (forthcoming EO)
- All village election moved to September 15
- All party nominations shall be made by party caucus
- All independent nominations for a village election are postponed (forthcoming EO)
- Village officials elected on 9.15 to assume office as soon as the statement of canvass is filed with the village clerk
- Executive Order 202.27
- Executive Order 202.28
- Until June 6:
- All executive orders, 202 -202.14 are extended until June 6 unless otherwise
suspended by 202.28. Suspensions include:
- NYCRR/Education Law regarding practitioners and paramedics practicing in NYS
- Mental Hygiene Law regarding community residential facilities, transfer and discharge of patients and, case management
- Public Health Law changes regarding EMS
- Security deposits for residential properties may be used for rent
- Tenants should be eligible for unemployment insurance or otherwise
facing financial hardship
- Optional (not requirement)
- Payments to replenish deposit to begin no later than 90 days after use, at 1/12 the amount used per month
- All codes related to construction, energy conservation, building codes and
all state and local laws which would have otherwise been superseded (that
are under OPWDD jurisdiction)
- No evictions of residential or commercial properties through August 5 (60 days beginning June 20)
- All schools statewide remained closed through their academic year
- Districts must continue to provide alternative instruction, distribution of meals and childcare
- No landlord to charge late rent fee from 3/20-8/20
- Any absentee ballot application mailed by BOE must only list primary and special
elections for June 23
- BOE responsible for providing instructions to voters for completing application
- EO 202.8 amending Criminal Procedure Law is further modified. Changes include
electronic appearances and hearings.
- Executive Order 202.29
- Extends the State of Emergency that allows EO 202.15-202.21 to remain in effect until
- NY PAUSE to expire on May 15
- Executive Order 202.30
- Requires all nursing homes and all adult care facilities, including all adult homes,
enriched housing programs and assisted living residences to test personnel twice a week
for COVID 19 (until June 10)
- Any positive test result must be reported to DOH by 5pm the day following test
- All nursing homes and adult care facilities required to provide the DOH a certification of
compliance with this Executive Order by May 15
- Any facility that does not comply will have their operating certificate suspended
- Initial fine of $2000 for non-compliance
- Building penalty up to $10,000 per violation/per day
- Any personnel of a nursing home or adult care facility who refuse to be tested for
COVID-19 is considered to have outdated records & health assessments and should be
prohibited from practicing
- General hospitals may not discharge patients to a nursing home unless the recipient
facility can certify they are able to properly care for the patient
- In addition, patients cannot be discharged until they have a negative COVID
- Executive Order 202.31
- Extends the state disaster declaration until June 13
- Extends NY PAUSE until May 28
- In effect for regions until they meet the benchmarks needed for Phase One
- Executive Order 202.32
- Allows clinical laboratories to accept and examine specimens for COVID-19 testing,
from personnel of nursing homes and adult care facilities
- Allows physicians to order COVID-19 tests for individuals not previously listed as
- Extends the deadline for property tax payment by 21 days for requested areas
- Allows racetracks to open, state-wide, without fans
- Allows gatherings of 10 or less for Memorial Day celebrations and religious purposes
- Executive Order 202.323
- Permits gatherings of 10 or less for any occasion moving forward
- COVID 19 Executive Order Breakdown, New York Library Association
Library Specific Resources
Meetings and Governance
- Continuing Temporary Suspension and Modification of Laws Relating to the Disaster Emergency
- “Article 7 of the Public Officers Law, to the extent necessary to permit any public body to meet and take such actions authorized by the law without permitting in public in-person access to meetings and authorizing such meetings to be held remotely by conference call or similar service, provided that the public has the ability to view or listen to such proceeding and that such meetings are recorded and later transcribed.”
- GoToMeeting Business Licenses provide recording and transcription features.
Executive Order 2020.13
“Any school board, library board, or village election scheduled to take place in April or May of 2020 is hereby postponed until at least June 1, 2020, and subject to further directive as to the timing, location or manner of voting for such elections.”
- Pandemic Policy
- Development Questions:
- Criteria for closing the library
- Employee policies for sick leave, payroll, and banking/financial issues, working from home
- Mandated documentation of procedures or cross-training so others can take over for sick employees.
- Policies for social distancing — that is, removing a number of chairs so people aren’t sitting close to each other, or limiting the number of people who can come in at any one time, or taking out coat racks, and similar things that keep people and their belongings separate from each other.
- Criteria for suspending story times and other library programs.
- Provision of masks and gloves along with the training of staff in their removal and disposal.
- Standards for the cleaning of bathrooms, railings and door knobs, telephones, keyboards, counters, and cleaning of workstations/offices of employees who go home sick, emptying of wastebaskets, etc.
- Setting a schedule for seeing to the critical needs of the facility if the library is closed for an extended time (boiler and building checks by custodians, book drop, payroll and banking considerations).
- Communications plan for reaching staff and for communicating with the public
- Means for continuing to provide information services for the public, such as online ordering of materials and pick up from a table in the lobby at certain times, or expansion of online services
- Accommodation of the needs of poor people in the community who may not have a home subscription to the local newspaper or a working home computer
- Education of the public in advance of an epidemic
- Sample Policies:
Public Library Statements
Sierra & Tech Support Documentation
In the face of the unprecedented spread of the Coronavirus (COVID-19) and the corresponding action by federal, state, county, local and library officials in the past week, the Mid-Hudson Library System (MHLS) will temporarily suspend holds and the delivery system this week.
This decision was developed in consultation with MHLS staff, the leadership of the MHLS Directors Association and the MHLS Board of Trustees. As you can imagine, this decision was not taken lightly. A combination of public health concerns as well as the logistic realities of our cooperative public library system call for this measure to support the majority of our libraries who have decided to suspend public services during this challenging time.
Suspension of Holds and Delivery Services to Member Libraries:
- Holds will be suspended effective 3:00pm Monday, March 16, 2020 for all libraries.
- Existing holds will also be suspended at this time, and will be unsuspended when delivery resumes.
- For member libraries who have notified MHLS staff of their intent to close on or before Monday, March 16, 2020 delivery will be suspended on Monday, March 16, 2020.
- Delivery will be suspended for all remaining member libraries effective Thursday, March 19, 2020. The last day of regular delivery will be Wednesday, March 18, 2020.
- Delivery Services will be suspended until at least Tuesday, March 31, 2020 with a reassessment of these services conducted by MHLS staff, the leadership of the MHLS Directors Association and the MHLS Board of Trustees by Friday, March 27, 2020.
Update Tuesday, March 24
- In consultation with the leadership of the Directors Association and MHLS Board we will extend the temporary suspension of MHLS Delivery & ILL Services through April 19th, 2020 in alignment with the NYS Executive Order 202.8.
- A reassessment of this date will be undertaken the week of April 13th.
Update Monday April 6
- We have extended the temporary suspension of MHLS Delivery and ILL Services to April 29th in line with the Governor’s latest announcement. If your closed dates have changed since the last time you let us know, please use this online form to update your closure dates and don’t forget to put a ticket in to firstname.lastname@example.org to change your closed dates.
Update Friday April 17
- The Governor has extended New York on PAUSE through May 15th. Accordingly we have extended the temporary suspension of MHLS Delivery Services, ILL, and in-person events to this date as well.
Human Resources & Sick Leave
- Coronavirus Aid, Relief, and Economic Security Act CARES Act (Pub. L. 116-136), National Council of Non-Profits
- The Small Business Owner’s Guide to the CARES Act, U.S. Senate Committee on Small Business & Entrepreneurship
- Loans Available for Nonprofits in the CARES Act, National Council of Non-Profits
- Paycheck Protection Program, The Business Council of New York State, Inc.
- PPP Borrower Information Fact Sheet
- Paycheck Protection Program Application
- SBA Paycheck Protection Program Issues for Museums and Libraries, Institute of Museum and Library Services
- A Section-by-Section for Unemployment Insurance and Tax Policy in the CARES Act
- A Section-by-Section for Health Policy in the CARES Act
- A Section-by-Section for Appropriation in the CARES Act
- 7 Ways CARES Act Financially Supports Nonprofits, The Nonprofit Times
- Federal Coronavirus Relief Bills: What Do They Mean for Nonprofits? Recorded Webinar, National Council of Non-Profits
- GUIDE: How to get a forgivable loan for your nonprofit under the CARES act, Freewill
- Non-Profit Guide to Accessing Capital through the 2020 CARES Act, Kresge Foundation
- Financial Relief: COVID-19 CARES Act Overview for Youth Service Providers Recorded Webinar, Youth Collaboratory
Library Patrons Who May Be Symptomatic
Libraries may communicate, both inside and outside the library, messages encouraging patrons not to use the library facility if they are experiencing symptoms of infectious disease (e.g. signage, email newsletters, etc.). It is permissible to ask patrons to follow common public health advice (e.g. good cough and sneeze etiquette, hand washing). Libraries should not approach or target any individual patrons or groups of patrons exhibiting symptoms of respiratory illness and ask them to reconsider their use of the library. There are many non-contagious conditions that may cause a person to display symptoms.
Discrimination Relating to the Coronavirus Under the New York State Human Rights Law
- Reopening Checklist
- Personal Protective Equipment (PPE)
- Supply of appropriate cleaning products
- Appoint COVID-19 coordinator
- Cleaning Protocols
- Employee Screening Procedure
- Cleaning Log
- Employee & Visitor Log
- Facility Prep
- Social distancing markers
- Quarantine storage
- Safety Plan (see NYS Template)
- Communication Plan
- “Proactive Infection Plan” (see MHLS Template)
- Employee Dress
- Patron Code of Conduct
- Meeting Room
- Computer Use
- Staff Training Plan
- MHLS Phased Reopening Plan Template 2020.05.15
- Reporting Reopening to MHLS
- New York State
- New York State Regional Council Map, New York State
- Regional Guidelines for Re-Opening New York Web Site, New York State
- Regional Guidelines for Reopening New York, New York State
- Interim Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19, New York State Department of Health
- NY Forward Business Reopening Safety Plan Template, New York State Department of Health
- Curbside In-Store Retail Guidelines for Employers and Employees, New York State Department of Health
- Interim Guidance for Curbside And In-Store Pickup Retail Business Activities During the Covid-19 Public Health Emergency, New York State Department of Health
- New York Forward Business Reopening Lookup Tool, New York State
- STLS Guidance & Considerations for Reopening Libraries, Southern Tier Library System
- RCLS Reopening Plan – Ramapo Catskill Library System
- Reopening of Libraries, New York State Division of Library Development
- Rochester Public Library Re-Opening Plan May 28 Update, Rochester Public Library
- Cleaning and Disinfecting Your Facility, Centers for Disease Control and Prevention
- Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes, Environmental Protection Agency & the Centers for Disease Control and Prevention
- Infographic Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes, Environmental Protection Agency & the Centers for Disease Control and Prevention
- A FACILITIES MANAGER’S GUIDE TO REOPENING AND OCCUPYING BUILDINGS SAFELY, FMLink
- Curbside Pickup Examples
- Curbside Services, Pikes Peak Library District
- Curbside pickup service, Hennepin County Library
- List of Sources for Lockers, Danbury, CT Library
- Curbside Pickup, Rochester Public Library, NY
- Curbside Pickup, Onondaga County Public Libraries, NY
- Allen County Library Public Library, IN
- Rochester Public Library, MN
- Sacramento Public Library, CA
- State of Rhode Island Office of Library & Information Services, RI
- Guidance from Other States
- Suggestions for Reopening of Libraries – 3-23-2020, German Library Association
- Guidelines for Libraries Considering Curbside Service and/or Phased Reopening, Reaching Across Illinois Library System
- Plan Outline in Phases from Library Closure to Reopening – COVID-19 Global Pandemic, Indiana Library Federation
- Tentative Reopen Plan (DRAFT 2), Midlothian Public Library
- COVID-19 LIBRARY BUILDING REOPENING: PHASED PLAN, Oak Park Public Library
- New Mexico Staged Reopening Plan, New Mexico Libraries
- OLC Public Library Reopening Roadmap, Ohio Library Council
- Sign Templates, Ohio Library Council
- Coronavirus & Public Libraries Resources: Communications Guide, South Carolina State Library
- Minimum Standard Health Protocol, Texas
- Utah Libraries Plan for Moving Towards Full Service, Utah State Library Division
- Curbside and Book Delivery Service Guidelines, Vermont Department of Libraries
- GUIDANCE STATEMENT 2020-2 Reopening the Library April 27, 2020, West Virginia Library Commission
- Guidelines for Reopening WI Public Libraries Timeline, Wisconsin Libraries
- Workplace Safety
Diagnosed Case Where Person Visited the Library
Contact your county health department for guidance on what to do if a patron who visited the library is determined to have been infected with COVID-19. Patron privacy should still be considered in this situation.
See the response to this question from the Western New York Resource Council’s Ask a Lawyer for more information.
Cleaning and Disinfection Recommendations
- Mitigating COVID-19 When Managing Paper-Based, Circulating, and Other Types of Collections (Webinar Recording), Institute of Museum and Library Services (cleaning books, DVDs, library materials, and library facilities)
- How to Sanitize Collections in a Pandemic: Conservators weigh in on the mysteries of materials handling during COVID-19, American Libraries Magazine
- 3.5 Disinfecting Books and Other Collections, Northeast Document Conservation Center
- OSHA standards and directives related to COVID-19, Occupational Safety and Health Administration
- School Environmental Cleaning and Disinfection Recommendations, Centers for Disease Control and Prevention
- Community and Faith-based Organization Environmental Cleaning and Disinfection Recommendations, Centers for Disease Control and Prevention
- School (PreK-12) Guidance: COVID-19, New York State Education Department & New York State Department of Health
- Interim Guidance for Cleaning and Disinfection of Public and Private Facilities for COVID-19, New York State Department of Health
- List N: Disinfectants for Use Against SARS-CoV-2, U.S. Environmental Protection Agency
- Products Available on State Contract to Help Minimize the Spread of Novel Coronavirus, NYS Office of General Services
- Guidance for Disinfecting Returned Library Books, IMLS, CDC
Counting Programs and Hours for the Annual Report
The Division of Library Development (DLD) has provided guidance below for reporting statistics for the 2020 Annual Report, which will be completed in February 2021, that notes the current state of the annual report instructions as they relate to counting programs and hours open. This is not reflective of the reality of delivering library services in the COVID-19 era. MHLS recommends that all online programs offered and attendance at these programs be counted as well as counts for other services delivered remotely, regardless of the current annual report instructions. All libraries should make a local determination for how they will collect statistics for their own decision-making and for reporting to their local stakeholders; it may be necessary to track statistics separately for the Annual Report.
- Counting Virtual Programs and Attendance
- The Annual Report for Public and Association Libraries currently asks for the number of programs and program attendance by age group (children, young adults, and adults). Currently the definitions, which are Federal definitions, do not include virtual programs. The State Library encourages libraries to collect data on the number of live virtual programs and live virtual program attendance, and also data on recorded virtual programs and recorded virtual program attendance, whether offered through the library’s Facebook page, or the library’s web site, or through some other platform.The State Library recommends that virtual programming data be collected separately from data collected about physical face-to-face programs. Data about live virtual programs should be recorded separately from data about recorded virtual programs. As the State Library gets more guidance from IMLS (Institute of Museum and Library Services) about counting live and recorded virtual programs and program attendance, we will share this information with library systems/libraries.Collecting data about virtual programs will enable libraries to report this important program activity data to their governing boards, the community and also share the data with researchers in future surveys.
- Counting Hours Open
- The State Library has also received questions as to how libraries should report data about “Hours Open” for 2020. During the past few difficult weeks, some libraries continued to provide limited services for the public even though the Library Building was closed. The question received was: “Should these hours of limited services be reported under HOURS OPEN?” The current definition for HOURS OPEN is: “This is the number of annual public service hours for each outlet only. Include the actual hours open for public service. For bookmobiles, count only the hours during which the bookmobile is open to the public. Minor variations in public service hours need not be included. Extensive hours closed to the public due to natural disasters or other events should be excluded from the count even if the staff is scheduled to work.”This means counting only those hours that libraries are FULLY open to the public.Again, as with Virtual Programs, libraries that offered limited services are encouraged to keep a separate record tracking the hours when the Library was closed to the public, but the Library offered limited services at the Library Building such as curbside delivery, a drive-up window or lobby only services. This data may be used in future reports to governing boards, to the local community and also to share with researchers in future surveys.
Marketing of Online Resources
We have pulled together marketing materials that you can use to promote your online collection and resources to patrons that may not be able to access the physical library. Buttons and images for e-resources are available for you to use on your own websites or to be requested for hosted sites.
Google has announced Google Ad Grants. If you’re a qualifying nonprofit, you’ll receive $10,000 USD in in-kind Google Ads advertising every month.
Overdrive and Libby
Social Media Text
Your library card gives you access to a wide variety of eMagazines through @recordedbooks. You can even choose to get notified when new issues of your favorite magazine are added. Get started at http://tinyurl.com/mhls-emag
Use your library card to access hundreds of magazine titles on your favorite device. Visit our website to get started. #magazine #magazines #rbdigital #libraries #librariesofinstagram #insta #instabest #bestoftheday #photooftheday #fun #love #community
Your library card gives you access to hundreds of magazine titles through @recordedbooks. Start reading your favorites today, http://tinyurl.com/mhls-emag
Your library card gives you access to over 1,100 children’s books through @TumbleBooks. These animated, talking picture books teach kids the joy of reading. Get started at [INSERT LIBRARY WEBSITE]
Click here to download the moving image file.
Use your library card to access over 1,100 children’s books through @tumblebooklibrary. Visit our website to get started. #ebook #childrensbooks #kidsbooks #insta #instabest #bestoftheday #photooftheday #fun #love #community
Your library card gives you access to over 1,100 children’s books through @TumbleBooks. Start reading with your child today, [INSERT LIBRARY WEBSITE]
Social Media Text
@universalclass offers 500+ lifelong learning classes online. All you need is your library card to start learning whenever it’s convenient for you. Get started at https://midhudson.org/universalclass
All you need is a library card to start learning! Universal Class has more than 500 lifelong learning classes to choose from. Visit our website to get started. #onlinelearning #learning #learnsomethingneweveryday #elearning #libraries #librariesofinstagram #insta #instabest #bestoftheday #photooftheday #fun #love #community
@universalclass is available to all MHLS member library patrons! Your library card gives you access to more than 500 online courses. Start today, https://midhudson.org/universalclass
Use your library card to start a conversation with @MangoLanguages. Choose from over 70 languages and learn how to speak with people around the world. Get started at [INSERT LIBRARY WEBSITE]
Start a conversation with @mangolanguages. Your library card gives you access to lessons for over 70 languages. Visit our website to get started. #language #learning #conversation #insta #instabest #bestoftheday #photooftheday #fun #love #community
Your library card gives you access to lessons for more than 70 languages with @MangoLanguages. Start reading with your child today, [INSERT LIBRARY WEBSITE]
Only our building is closed. Your local library is still here for you! Use your library card to get online resources 24/7. Need a library card? We’ve got you covered. To register for a library card visit [INSERT LIBRARY WEBSITE]
Your local library is still here for you! Use your library card to access online resources 24/7. Don’t have a library card? No problem. Visit our website to register online and start exploring all your library has to offer. #library #librariesofinstagram #community
The building may be closed but your local library is always here for you! Access online resources 24/7 with your library card. Need a library card? Register online. Get started at [INSERT LIBRARY WEBSITE]
We have collected the following resources to help you engage with your patrons online. We will be updating this list so check back!
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Zoom Meeting Best Practice
There has been a lot of debate over whether or not authors have permission to allow people to read their books online. Given the potential concerns about copyright, we are recommending that if you have a virtual storytime, you only read books that publishers have given people permission to read.
Amigos Library Services has provided access to the archived webinar Know & Go: Spotlight on Virtual Storytimes. This can be helpful if you want to host a virtual storytime but aren’t sure where to start.
Google has provided a webpage on how to Teach from Home with tools to help you host a virtual storytime if you have access to G Suite.
If you’re camera-shy or don’t have the technology to host a virtual storytime, there are plenty of videos online of actors, authors, and even astronauts reading stories for you to share with your community.
Storyline Online – Watch celebrated actors reading children’s books alongside creatively produced illustrations.
Storytime from Space – Watch astronauts read books in the International Space Station.
The Spanish Experiment – Well-known children’s stories are translated into Spanish and spoken by a native Spanish speaker. Read along in Spanish or English.
The Fable Cottage – The Fable Cottage features high quality, modern retellings of classic fables in languages like Spanish, German, and French.
Pete the Cat Virtual Storytime – Pete the Cat creator James Dean has been hosting live readings and drawing tutorials on Instagram every day.
Save with Stories – Actors and actresses read a different story on Instagram every day.
Mac Barnett will be reading a book aloud each day at 3 pm ET on Instagram.
Oliver Jeffers will be reading one of his books every weekday at 2 pm ET on Instagram.
Dav Pilkey at Home – Dav Pilkey at Home will feature new video content created by Pilkey himself on Friday mornings at 8 a.m. ET on social media channels and the websites of the Library of Congress and Scholastic.
Free ebooks about the Coronavirus – This collection of free ebooks for kids includes books both in English and Spanish.
Universal Class – All libraries in our system have access to Universal Class. Universal Class brings libraries lifelong learning courses in over 30 subject areas, many of which offer continuing education units (CEUs). More than 500 courses are available, and all are designed and led by professional instructors to build deeper understanding and mastery of subject matter. Universal Class includes videos, assignments, quizzes, tests, and options for social media interaction with other learners. Patrons may take multiple classes and learn at their own pace.
New York Genealogical and Biographical Society Free Webinars – From March 17 through April 3, 2020 the NYG&B will be offering free webinars on genealogy and New York history.
Scholastic Learn At Home – Scholastic is offering these free classes for children. Even when schools are closed, you can keep the learning going with these special cross-curricular journeys. Every day includes four separate learning experiences, each built around a thrilling, meaningful story or video. Kids can do them on their own, with their families, or with their teachers.
Imagineering in a Box – This is a free online program that brings together the diverse talents of Disney Imagineers around the world for a one-of-a-kind learning experience. The series offers 32 videos in which Imagineers share how they use a wide range of skills – from story development and conceptual design, to math, physics and engineering – to create immersive experiences.
Hour of Code – Try a one-hour tutorial designed for all ages in over 45 languages.
Online Cookery School – These videos and recipes take patrons by the hand, step by step. They can learn to cook in their own time and at their own pace.
College Admissions and GED Test Preparation Resources from EBSCO LearningExpress – Free access through June 30, 2020
Skype a Scientist – Skype a Scientist matches scientists with people all around the world! Families at home during this pandemic can get a scientist virtually into their living room and learn about all sorts of topics.
Virtual Coding Clubs – Free drop-in coding club sessions to help support students and educators during this time of school and library closures.
Live Virtual Concerts – NPR has curated this list of live virtual concerts people can watch online. The list is updated regularly.
Live Classical Concerts – The New York Classical Review has a list of streaming classical events, mostly free, that are available online.
Center for Puppetry Arts – The Center for Puppetry Arts has expanded its Digital Learning platform to include live streaming. Enjoy curriculum-based workshops and Digital Learning interactive puppet shows from the safety and comfort of home.
Lunch Doodles with Mo Willems – Mo Willems is hosting a daily livestream doodle session for kids at 1:00 EST
Draw Everyday with JJK – Jarrett J. Krosoczka is hosting a drawing studio on weekdays at 2 pm.
Berkner Breaks with the Laurie Berkner Band – Laurie Berkner is hosting concerts from her living room on weekday mornings. Join Laurie on Facebook Live at 10 am EST or catch up later.
SafariLIVE – WildEarth runs expert-hosted live safaris in the heart of the African wilderness. Experience one of the most beautiful places on earth and interact with their experts in real-time.
Trevor Zoo in Millbrook, NY – At 4:00 PM every Wednesday, join the Trevor Zoo staff for a fun-filled, educational experience.
Virtual Marine Biology Camp – Scientists running Seattle-based Oceans Initiative are streaming videos Monday and Thursday at 11 a.m. PST and providing activities to help families occupy some time while kids are out of school due to the coronavirus.
Stay At Home Online Concerts – Stay at Home Fest harnesses the power of the internet for good, by creating a central hub to find all the fantastic decentralized events that are happening online, and aiding music discovery during the global pandemic.
Drawdown EcoChallenge – Drawdown EcoChallenge provides tools and inspiration to turn intention into action and gives participants a fun and social way to think about and act on proven solutions to reverse global warming. Over eighty actions within seven challenge categories provide participants with diverse options to reduce carbon usage.
Create an Online Book Group – Using Facebook or Goodreads, make an online book group where members can meet virtually.
Zooniverse – Challenge your patrons to contribute to scientific research! The Zooniverse is a platform for people-powered research. This research is made possible by volunteers — more than a million people around the world who come together to assist professional researchers. Zooniverse research results in new discoveries, datasets useful to the wider research community, and many publications.
Kahoot Trivia – Host an online trivia event using Kahoot! You can make up your own trivia questions or use a set of questions made by another Kahoot user. Kahoot will be hosting two webinars on how to host a game remotely, one on March 20, and one on March 24.
NASA’s GLOBE Observer App – Through NASA’s GLOBE Observer app, libraries can help patrons and families become citizen scientists helping NASA track changes in clouds, water, plants, and other life in support of Earth system science research while practicing physical distancing and engaging with nature.