Monthly Archives: September 2016

Tax Cap Update

Tax-Cap Tax Cap Update: The 2017 inflation factor for those libraries with a January 1 – December 31 fiscal year has been announced by the Office of the State Comptroller. It is 0.68%. This is the second year in a row it is below 1%. This applies to all libraries that have ever had a public vote on their budget. Even if you aren’t planning to hold a vote this year. The online “tax cap form” must be filed with the NYS Office of the State Comptroller between when the form becomes available and prior to adoption of your budget for libraries with a calendar fiscal year (Jan-Dec) and by March 1 for libraries with a school fiscal year (June-July). A primer on the Tax Cap for libraries is available from MHLS at


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MHLS Trustee Elections


The election of MHLS trustees will be an item of business at the MHLS Annual Membership Meeting.

MHLS is governed by a fifteen-member board, three trustees from each of the five counties served.

Procedures for Election of Trustees:
Article II. Nominations:

Section 2.01 -The county library association of each county for which a trustee is to be elected shall meet for the purpose of selecting a candidate from their county to nominate at the MHLS Annual Membership Meeting. The chair of the county library association shall submit to the MHLS Executive Director one name for each county vacancy no later than two months prior to the Annual Membership Meeting.

Section 4.03 – Each member library is a voting unit having one vote.

Five MHLS Board of Trustee vacancies are to be filled for terms commencing in January 2017. To read the bios of the nominees check out this week’s MHLS Bulletin.

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Annual Membership Meeting – You’re Invited!

Libraries: Cornerstones of Democracy will be the theme of the 57th Annual Membership Meeting of the Mid-Hudson Library System and you are cordially invited to join us!

The event will be held on Friday, October 14th, 2016 at The Henry A. Wallace Center at the FDR Presidential Library and Home in Hyde Park, NY. Registration is required:

8:30am | Registration & Coffee
9:00 | Hot Breakfast Buffet
9:45 | Annual Meeting
10:45 | Keynote Speaker

sparrowOur keynote speaker will be Paul Sparrow, Director, Franklin Delano Roosevelt Presidential Library and Museum. Mr. Sparrow’s presentation is titled “The Future of the Past” and will deal with how technology impacts our effectiveness in preserving the past, and the challenges of preserving the present for the future.

Included with the registration fee of $25, to the MHLS Annual Membership Meeting, is a complimentary tour of Springwood, the lifelong home of Franklin D. Roosevelt, and free admission to the Franklin D. Roosevelt Presidential Library & Museum the day of the event! Check out this video of the newly renovated Presidential Library & Museum!

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How to Deliver Great Library Customer Service

customer Thursday, October 13th from 2:30 – 4:00pm.

This workshop is appropriate for library directors, staff and volunteers. Drawing on 20 years’ experience as a trainer and coach, Laurie Brown will show you how to create a welcoming, friendly experience for patrons, students, and other library users. Satisfied customers mean good vibes, and happy library users are part of a strong library. In addition to learning how to fulfill the expectations of the people who use your library, you will also get pointers on listening and communications skills to help your conversations with angry, chatty, or overly demanding patrons as gracefully as possible.

This is a group viewing of a webinar provided by the American Library Association. MHLS is offering this opportunity at three locations:
Cairo Public Library
Desmond Fish Library (Garrison)
MHLS Auditorium (Poughkeepsie)

For more information and to register for the location of your choice please visit

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Text & Email Notification is Here!!!

elfMHLS has purchased a one year subscription to Library Elf Premium Service for all member libraries based on recommendations from the MHLS Resource Sharing Advisory Committee and MHLS Directors Association. Patrons who sign up with Library Elf through their library’s website can easily keep track of:
• Due dates
• Overdue materials
• Requested items ready for pickup

Patrons can choose:
• Notifications via text or email
• Customizable dates of notification
• Consolidated notifications
• Manage more than one library account

MHLS encourages all library staff members to familiarize themselves with this new service! Acquaint yourself with the available features of Library Elf. Additional details can be found on the Elf FAQ. For any questions or to have the Library Elf link added to your MHLS hosted website, please contact


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Access to is Live!

ConsumerReports_org_button_200x100All libraries are now able to offer free access to to their patrons!

If your library website is managed by MHLS, MHLS Tech Support has added the link to this resource to your library website. They have also added it to the county eResources/HOMEACCESS pages.

Promotional Materials & Graphics:
Promo Materials
(select “” from list you see at each link)



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Get Certified!

NYLA_Sustainability logo_FINALGet Certified! The New York Library Association’s Sustainability Initiative is partnering with the Westchester Green Business Council and the New York State Energy & Research Development Authority (NYSERDA) to provide access to a tool that will help your library incorporate environmentally sustainable practices into operations and ultimately achieve certification as a “Sustainable Library.” An informational event to learn more will be held on Wednesday, October 26, 2016 from 11:30 AM to 2:00 PM Montrose, NY at the Hendrick Hudson Free Library – Westchester’s first WGB-Certified library! At this event you will learn more about a pilot program launching in 2017 through NYLA to become certified as a Sustainable Library and to have your library’s registration fee waived for the Westchester tool! To learn more and to register:

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Trustee Education This Fall


This October MHLS is offering multiple opportunities for Trustees to learn more about their role at the library.

  • The Inside and Outside of Evaluations: How they impact planning, growth & funding – a webinar presented by Dr. Terry Kirchner, Executive Director, Westchester Library System. Wednesday, October 12th from 10:00 – 11:00am. Click here to learn more and to register.
  • Essential Trustee Duties and Responsibilities Great for new board members, but open to all. Four dates and locations to choose from:
    • Tuesday, October 18th from 10:15am-12:30pm @Germantown Library
    • Wednesday, October 19th from 5:30-8:00pm @MHLS Auditorium
    • Thursday, October 20th from 5:30 – 8:00pm @Heermance Memorial Library in Coxsackie
    • Saturday, October 22nd from 9:30 – 11:45am @Kingston Library

      Visit to learn more and to register.



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Upcoming Events