Monthly Archives: October 2016

Thinking About the Future for your Library?

future The New York State Library and Library Trustee Association of New York State are pleased to announce that the recording and slides for the September 8 webinar, “Sustainable Thinking for the Future of Libraries,” are now available on the State Library’s website

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Full Report on the 57th MHLS Annual Membership Meeting

Read all about it! Check out this week’s Bulletin to find out why more than 150 people attended the 57th MHLS Annual Membership Meeting!membership-meeting-2016-3-2


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Sierra Q&A with Thomas

sierraSierra Q&A Webinar: MHLS Automation Coordinator Thomas O’Connell will once again offer the topic of Updates to Create List in Sierra 2.2 given the popularity of this topic last month. This is an online session that is scheduled for Friday, October 28th at noon. The session will last for 45 minutes. Seating is limited so register today through the MHLS Online Calendar.

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New Data Center for Sierra

sierraLast week MHLS staff successfully worked with Innovative Interfaces Inc. (III) to migrate our Sierra data and installation from California to an upgraded data center facility here in New York.

This change allowed Innovative and MHLS staff to upgrade the underlying operating system, improve the system’s security, and put support and library staff within the same time zone.

Final quirks are being ironed out, but the transition appears to have made the system faster for staff and patrons alike. Any lingering issues should be reported, as always, to

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Trustee Essentials This Week!

dont-forgetTrustee Essentials Workshops all this week! Great for new trustees the MHLS Essential Roles & Responsibilities workshop for trustees helps demystify the library infrastructure in New York, answers funding questions and makes clear the role of a library trustee in New York State. Offered in multiple locations throughout the System, MHLS Coordinator for Library Sustainability, Rebekkah Smith Aldrich and MHLS Assistant Director Merribeth Advocate, bring this event to where you are to make things easier for you. Don’t miss out, it will make your job as a trustee easier and make you feel more confident at the board table:

All attendees will receive a free copy of the brand new edition of the Handbook for Public Library Trustees in New York State!

Please register online at

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Reminder of Damaged Items Policy & Procedure

discReminder of Damaged Items Policy & Procedure from the MHLS Resource Sharing Standards: (knowledgebase login required to access the full document)

“A. Owning library must indicate the number of parts in the item – in M-message field of the item record. Without this indication missing pieces will be the responsibility of the owning library. An item checked in is considered accepted by the library that checks it in, and the library assumes responsibility for the condition.

B. Do a visual check before check-in. If books are damaged, AV components are broken, or if the item is missing pieces or damaged beyond normal wear and tear, do NOT check the item in. See Missing Components Procedure.

C. It is the financial responsibility of the library, at check in and check out, to make sure all pieces are included. This does not require removing components.

D. The library that is checking in the item needs to make the first attempt to recover the missing parts by a phone call to the patron within 48 hours. The library that is checking in the item over their desk from the delivery box will call the last patron, regardless of whose patron it is, within 48 hours.”

Missing & Damaged Component Procedure (knowledgebase login required to access):

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Computer Equipment Orders

computerComputer Equipment Orders: MHLS can assist your library in finding cost-effective computers and related equipment. Please note, starting this year all orders for computers and other equipment through MHLS must be completed by the end of November. No exceptions can be made. MHLS Tech Purchase Form

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2016 Battle of the Books

beekman_bob16 Congratulations to the “Goldfish Mafia” Battle of the Books team from Beekman Library (shown above), who took first place and became the champions of the 12th annual MHLS Battle of the Books. The regional literary contest took place at Columbia-Greene Community College in Hudson, NY, on Sept. 17th. Kingston Library’s team, “Hardcore Kingston Hardcovers” came in second, and the Pleasant Valley/LaGrange Library team, the “Flaming Marshmallows” came in third.

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Library Use Value Calculator


The New York Library Association’s Library Use Value Calculator has been updated and now includes two new values thanks to the MHLS Marketing Advisory Committee:

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  • WiFi Connection


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Archived Webinars from MHLS

Archived Webinars – Did you miss one of the webinars MHLS offered this year? Don’t despair – many are archived at under Topics –> Professional Development/Continuing Education

Currently available for on demand viewing:

  • MHLS Engage! Webinar Series
    • Community Engagement Works!
    • Phoenicia Rising
    • Democracy in Practice
    • Outside the Library
    • DIY Coding Program
  • Outside the Lines – Libraries Reintroduced
  • Tips for Improving Productivity Webinar
  • Property Tax Cap Refresher Webinar
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