The State Aid for Public Library Construction Grant Program for our region is administered through the Mid-Hudson Library System. To learn more about this program please visit the New York State Division of Library Development’s web site.
Contact Casey Conlin at email@example.com for any questions about the construction grant program including applying and closing grants.
2020-2021 Grant Cycle
The Grant Application Portal is NOT yet open.
It’s not too early to start planning for the 2020-2021 grant cycle.
- To get ready for applying for your grant :
- Update (or create) your library’s board approved, prioritized facility plan.
- Register for a NYS Directory Service Account (necessary to access the online application)
- Get an energy audit
- You will receive additional points if the project you apply for is part of an energy efficiency improvement as outlined in the MHLS Board Priorities for Funding.
- NYERDA’s Green Energy Green Jobs program has thorough and affordable audits
- FEIN and SED Vendor Number: In order for a public library to apply for funding from the NY State Library’s Public Library Construction Grant Program, the library must have its own FEIN number, which will enable the library to receive a NY State Education Department vendor number. A public library must be assigned a vendor number in order to receive construction grant funds.
- No FEIN? You will need to apply for one from the IRS.
- No NY State Education vendor number? Julia Maxwell in the NY State Library’s Division of Library Development will help the library complete the process for receiving an SED vendor ID number. She can be contacted at LDconstruction@nysed.gov or by calling (518) 474-4734
- Is your building more than 50 years old?
- Join us for Advocacy Day Tuesday February 25, 2020
- Start getting quotes for your project from contractors
- It can be difficult to get contractors to respond and provide quotes on their letterhead, which is required documentation for applying for this grant
- You cannot use architect’s quotes for price estimates for work
- Register for the Applying for Funds Through the State Aid for Library Construction Program [webinar] on April 23.
- Register for Construction Grant Technical Assistance Workshop in person at MHLS on June 18.
- For an overview of the State Aid for Public Library Construction Grant Program, check out this webinar from Rebekkah Smith Aldrich:
2019-2020 Grant Cycle
The Grant Application Portal is now closed.
Construction grants are anticipated to be officially announced and funds distributed by the Division of Library Development in July, August, or September of 2020.
MHLS Board Priorities for Funding
2019 MHLS Board Priorities for Funding: To be considered for funding a project must:
- Meet eligibility requirements as defined in NYCRR Title 8 – Education §90.12
- Be part of the library’s board approved, prioritized facility plan [Sample Facility Plan Outline] which is reported to MHLS through the Construction Needs Action Memo issued annually in April. If a library is breaking a large project into phases this must be itemized with a timeline within the facility plan, and
- Provide for at least one of the following outcomes (points are awarded for each outcome the project addresses, so, the more the better!):
- An increase in services through an increase in usable public space or increased staff efficiencies (e.g., new buildings, additions to current buildings, renovation of existing areas for new uses); and/or
- An increase in access (e.g., compliance with the Americans with Disabilities Act (ADA); improved broadband; optimization of a space to bring in a new or underserved population; creation of climate controlled space to ensure access to historically relevant materials); and/or
- Energy conservation in the context of a professional’s recommendations or with an historic preservation element. For the purposes of the MHLS board’s ranking, a “professional’s recommendation” will, at least, include the results of a Level 2 ASHRAE Energy Audit that has been conducted within the past five years. Libraries enrolled in the New York Library Association’s Sustainable Library Certification Program will also be eligible for this point. Libraries are expected to comply with the ENERGY STAR standards detailed in the MHLS ‘Useful life energy conservation standards” for the purposes of this grant; and/or
- Disaster recovery in the context of a substantial loss of access to library services due to a low probability-high consequence event(s) (e.g., fire, flood). This will apply to libraries: (1) located within a declared state or federal disaster area, or (2) not located within a declared disaster area if sufficient evidence documents a low probability-high consequence event resulted in substantial loss of access to library services. Within the grant narrative the library must adequately describe: a) length of forewarning; b) magnitude of impact; and c) duration of impact, meaning lack of access by the public to library services; and/or
- Leadership in sustainable design in the context of pursuit of certification through the Leadership in Energy and Environmental Design program (LEED); Green Globes; Living Building Challenge; Energy Star; Net Zero Energy Building Certification and/or Passive House.
MHLS Definition for an Economically Disadvantaged Community
MHLS definition for an “economically disadvantaged community”:
- a political subdivision within which 15 percent or more of the population is living in poverty as shown on the latest federal census; or
- a public school district within which the percentage of student enrollment that is eligible for free and reduced lunch under the national school lunch program is 40 percent or more for at least one month during the twelve months prior to the date of filing of the grant application; or
- a political subdivision as described in #1 within which 10 percent or more of the population is living in poverty and a public school district as described in #2 within which the percentage of student enrollment that is eligible for free and reduced lunch under the national school lunch program is 30 percent or more.
Recently Awarded Grants from NYS Division of Library Development