Trustee Handbook Book Club

Trustee handbook book club logo. Open book with multicolored gears.

Join co-authors of the Handbook for Library Trustees of New York State Jerry Nichols and Rebekkah Smith Aldrich for this fun and informative series! Each month trustees are encouraged to read a chapter of the Trustee Handbook and send in questions that the authors will address at live events later this year.

Trustees from all public library systems in New York State are welcome. Library Directors from across the state are welcome to attend as well.

Upcoming 2022 Dates:

2021 Sessions

Duties & Responsibilities (October 19, 2021) | Recording Available Here

Preparation:

1) Read the chapter: Duties & Responsibilities

2) Thoughts to consider before watching the webinar recording:

  • What is your purpose as a Library Trustee?
  • What do you believe is the mission of your Library in the community?
  • Have you received a thorough orientation about the Library, it’s services and how it functions?
  • How can the Board be most effective as the public body entrusted with the future of the community’s library?

3) Watch the Duties & Responsibilities recording below.

4) Review the program using the Duties & Responsibilities Post-Session Toolkit.

Library Board Meetings (November 16, 2021) | Recording Available Here

Preparation:

1) Read the chapter: Library Board Meetings

2) Thoughts to consider before the watching the webinar recording:

  • Are your meetings well organized with a standard agenda and materials distributed well in advance?
  • Do all Board members regularly attend and are well prepared?
  • Are you familiar with and faithfully follow the Open Meetings Law?
  • Do you review and approve all bills and personnel actions?
  • Are you fully apprised of all library activities from the various departments?

3) Watch the Library Board Meetings recording below.

4) Review the program using the Library Board Meetings Post-Session Toolkit.

Personnel (December 14, 2021) | Recording Available Here

Preparation:

1) Read the chapter: Personnel

2) Thoughts to consider before the program:

  • Do you abide by the Best Practices rubric: “Director selects; Board appoints”?
  • Do you approve all personnel actions (even retroactively), including salary increases, promotions and terminations?
  • If applicable, do you understand your responsibilities under NYS Civil Service Law?
  • Does your Board treat the director as the CEO and avoid micromanagement?
  • Do you provide sufficient compensation to attract quality staff and a competent library director?
  • Do you avoid all appearances of nepotism in the hiring and promotional process?

3) Watch the Library Board Meetings recording below.

4) Review the program using the Personnel Post-Session Toolkit.

Trustee Handbook Book Club After Party (December 22, 2021) | Recording Available Here

 

2022 Sessions

Budgets & Finance (January 18, 2022) | Recording Available Here

Preparation:

1) Read the chapter: Budgets & Finance

2) Thoughts to consider before the program:

  • Is your long-range plan taken into consideration during the budget planning process?
  • Once your budget is drafted by the director, is it reviewed by the treasurer and Finance Committee before presented to the full board?
  • Does your board have adequate policies and procedures in place to make budget adjustments during the course of the fiscal year?
  • Does your board have a capital fund, and a related capital fund reserve policy, to save for high-cost activities related to the facility?
  • Does your board engage in a process of multi-year budget planning to prepare for the future?

3) Watch the Budgets & Finance recording below.

4) Review the program using the Budgets & Finance Post-Session Toolkit.

The live events will include a brief introduction to the chapter topic, tackle questions sent in advance by attendees, as well as address questions that come in live during the event.

Co-Moderators for the series:

  • Brian M. Hildreth, Executive Director, Southern Tier Library System
  • Ron Kirsop, Executive Director, Pioneer Library System.

Submit Your Questions Here

Promotional Partners

New York State LibraryPULISDO Public Library System Directors OrganizationNYLALibrary Trustee Association of New York StatePublic Libraries Section - New York Libraries Association